Job Description
• Track all project invoices from raising to payment, and maintain an updated status report (raised, submitted, approved, pending, paid).
• Follow up regularly with clients, project teams and internal stakeholders to ensure timely certification and collection.
• Highlight overdue and disputed invoices and escalate them to management with transparent action points.
• Coordinate with project managers and operation teams to make sure billing documents are complete and accurate before submission.
• Maintain aging analysis and support reconciliation of receivables and payables.
• Lead the preparation of the AOP in coordination with project and operations heads.
• Consolidate project-wise revenue, cost and margin targets, and make sure assumptions are documented and reviewed.
• Present the final plan to leadership for approval and ensure it is shared with all relevant teams.
• Develop the yearly financial plan covering revenue forecast,
billing schedule, cash flow and resource cost.
• Align the plan with project timelines, milestones and contract terms.
• Review and revise the forecast as project scopes or schedules change.
• Track actuals against AOP and the yearly plan every month, and analyse variances with reasons.
• Prepare monthly MIS covering billing, collections, outstanding, margins and forecast for the coming months.
• Hold monthly review meetings with project teams and flag risks to revenue and cash flow early.
• Own and maintain the Smartsheet trackers for invoices, billing, AOP and project financials.
• Make sure project teams update their data on time and that the information is accurate and consistent.
• Build dashboards and reports in Smartsheet for leadership visibility.
• Improve and standardise templates and processes to reduce manual work. INCO: “Cushman & Wakefield”