Suffolk Global is seeking an Executive Assistant (EA) to support Bangalore-based executives across our corporate functions. The EA must be highly resourceful and enjoy working within an entrepreneurial setting that is mission and results driven and community oriented. At the same time, the candidate must be highly organized and professional, with experience interacting with senior executives, and able to carry out their duties in an independent manner. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

The EA is required to be on-site in our vibrant Bangalore office five days a week, where they can take advantage of door-door transport service, a cafeteria, childcare support, paid time off, healthcare coverage, and other perks that contribute to a welcoming culture and distinctive workplace environment. The role also requires coordination on facilities and office administration coordination matters as appropriate. The successful candidate will act as trusted partner to the leadership team and a central point of coordination for employees, visitors, vendors and external stakeholders.

Responsibilities:

- Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database,



files and performing advanced administrative tasks for senior executives
- Perform duties of a highly confidential nature
- Schedule Executive travel arrangements
- Maintain Executive calendar; coordinate appointments, events and meetings
- Maintain Executive email
- Compose correspondence, reports, forms, and other documents independently
- Develop and maintain computerized spreadsheets and databases to enter information and generate reports
- Communicate effectively with others individually as well as in small and large groups
- Organize and plan work to meet deadlines
- Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
- Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
- Coordinate on office administration and facilities matters as appropriate
- Coordinate internal and external meetings, including agendas, meeting rooms, technology and most importantly follow-ups
- Coordinate to ensure the smooth day-to-day operation of the office
- Coordinate with building management, housekeeping,



security, maintenance, IT and other service providers
- Coordinate routine office-related purchases and vendor payments
- Support office moves, events, celebrations, town halls and other employee activities
- Interpret and apply policies and procedures within limits of authority.

Special Projects:

- Identify problems and implement or recommend solutions
- Organize, prioritize, and coordinate assignments
- Identify and analyze critical issues and recommend solutions to problems

Qualifications:

- Bachelors degree and 5+ years related experience or 6 to 10 years related experience Knowledge of principles and practices of business and managing personnel
- Basic research methods and techniques
- Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
- Basic Math and standard English grammar and usage
- Good written communications
- Construction or technology experience helpful, but not necessary and/or required
- Previous exposure to IT, finance, or legal teams is beneficial for understanding business rhythms
- Candidate must possess Suffolks Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
- Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
- Must be tactful and use discretion
- Able to work effectively as part of a team and productively maintain confidentiality of information

📌 Executive Assistant (India)
🏢 Suffolk Global
📍 India