We are looking for a detail-oriented and proactive Tender Executive to identify relevant government and private-sector tenders, prepare and submit bids, and manage e-procurement portals. The candidate will be responsible for tracking tender opportunities related to e-waste recycling, waste management, scrap disposal, EPR compliance, reverse logistics, and environmental services.

The ideal candidate should have prior experience in tender management, bid documentation, government procurement portals, and online tender submission processes.

Key Responsibilities

1. Tender Identification and Monitoring

- Regularly monitor government and public-sector tender portals, including GeM (Government e-Marketplace), CPPP, state e-procurement portals, and relevant private-sector platforms.

- Identify suitable tender opportunities related to e-waste collection, recycling, disposal, EPR compliance, scrap disposal, reverse logistics, and waste management.

- Evaluate tender eligibility, scope of work, submission deadlines, Earnest Money Deposit (EMD), tender fees, turnover requirements, experience criteria, and technical specifications.

- Maintain a structured tender tracker covering upcoming, active, submitted, and awarded tenders.

- Track tender amendments, corrigenda, pre-bid meetings, and deadline extensions.

2. Tender Documentation and Bid Preparation

- Prepare and compile technical bids, financial bids, commercial proposals, and supporting documentation.

- Draft covering letters, declarations, undertakings, compliance statements, and other documents required by tendering authorities.

- Coordinate the collection and verification of company documents, including GST registration, PAN, CIN, audited financial statements,



turnover certificates, work orders, experience certificates, and statutory records.

- Review tender conditions and ensure that all eligibility and documentation requirements are fulfilled before submission.

- Identify deviations, risks, missing documents, and compliance gaps, and escalate them to the concerned team before bid submission.

- Coordinate with internal departments to obtain technical, financial, and operational information required for preparing competitive bids.

3. E-Procurement Portal Management

- Register and maintain company profiles on GeM, CPPP, state e-procurement portals, and other relevant procurement platforms.

- Manage Digital Signature Certificates (DSCs) and portal credentials securely.

- Upload tender documents, submit online bids, and complete all required e-procurement formalities within prescribed deadlines.

- Monitor portal notifications, technical clarifications, bid opening updates, and submission acknowledgements.

- Maintain organized records of tender documents, submission receipts, bid status, and related correspondence.

4. Tender Pipeline and Reporting

- Maintain an updated database of tender opportunities, eligibility status, submission timelines, and outcomes.

- Prepare periodic reports on tenders identified, bids submitted, pending actions, and tenders awarded or rejected.





- Coordinate with management to prioritize suitable opportunities based on eligibility, commercial viability, and business requirements.

- Follow up on tender results, requests for clarification, technical evaluations, and financial bid openings.

- Maintain a systematic digital repository of tender-related documents for future reference.

Required Qualifications and Skills

- Bachelor's degree in Commerce, Business Administration, Engineering, or a related field.

- 1–3 years of experience in tender management, bid coordination, or e-procurement operations.

- Practical knowledge of GeM, CPPP, and/or state government e-procurement portals.

- Experience in preparing technical bids, financial bids, compliance documents, and commercial proposals.

- Understanding of tender eligibility criteria, EMD, tender fees, turnover requirements, and bid submission procedures.

- Good working knowledge of MS Excel, MS Word, and document management.

- Strong attention to detail, documentation, coordination, and deadline management.

- Valuable written communication skills and the ability to coordinate with internal teams and external authorities.

Preferred Qualifications

- Experience handling tenders related to e-waste recycling, scrap disposal, waste management, environmental services, or reverse logistics.

- Familiarity with EPR compliance, CPCB requirements, and relevant waste management regulations.

- Experience with government departments, PSUs, municipal corporations, industrial organizations, or institutional procurement.

- Knowledge of DSC-based online bid submission and tender portal registrations.

📌 Tender Executive (Ahmedabad)
🏢 Weltec
📍 Ahmedabad