Jainam Broking Limited
• 7 hours ago Location Mumbai Department Facility
- JBL Employment Type Full-time Applications Received 0 Closes On 26 Nov, 2026 Position Summary The Senior Office Assistant
- Facility Administration will be responsible for supporting the day-to-day facility and administrative operations of the organization. The role involves supervision of office housekeeping, maintenance coordination, vendor follow-up, office asset management, employee support services, office logistics, and ensuring a safe, clean, and efficient workplace environment across branch and corporate office locations. The incumbent will play a key role in maintaining operational efficiency, coordinating with internal teams and external service providers, and ensuring smooth administration functions for business continuity.

Key Responsibilities
Facility Operations Management
• Ensure smooth day-to-day facility management and office administration activities.
• Monitor cleanliness, upkeep, and maintenance of office premises.
• Coordinate with housekeeping, security, pantry, and maintenance teams for uninterrupted operations.
• Ensure proper functioning of office infrastructure, workstations, meeting rooms, common areas, and utilities.
• Conduct regular facility inspections and report observations to management. Maintenance Coordination
• Coordinate with vendors and service providers for office repairs and maintenance activities.
• Track and follow up on electrical, plumbing, air-conditioning, furniture, and civil maintenance requirements.
• Ensure timely closure of maintenance complaints and service requests.
• Maintain records of maintenance schedules and service reports. Vendor & Service Management
• Liaise with housekeeping agencies, security service providers, pest control vendors, courier services, and maintenance contractors.
• Monitor vendor service quality and escalate issues when required.




• Coordinate execution of Annual Maintenance Contracts (AMCs) and routine service visits.
• Ensure compliance with service-level agreements and contractual commitments. Asset & Inventory Management
• Maintain records of office assets, equipment, furniture, and fixtures.
• Track movement and allocation of office assets.
• Monitor inventory levels of stationery, pantry supplies, housekeeping materials, and other office consumables.
• Coordinate timely replenishment of stock and maintain inventory records. Employee Support Services
• Provide administrative support to employees regarding facility-related requirements.
• Coordinate seating arrangements, workstation setup, and office relocations.
• Assist in organizing employee events, meetings, training sessions, and corporate programs.
• Support onboarding arrangements for current employees. Office Logistics & Coordination
• Handle courier, dispatch, and document movement activities.
• Coordinate travel-related logistics and accommodation arrangements as assigned.
• Ensure availability of office supplies and operational resources.
• Support branch administration activities whenever required. Compliance & Documentation
• Maintain facility-related records, invoices, purchase records, and service documentation.
• Support audits related to administration and facility management.
• Ensure adherence to company policies, safety procedures, and workplace standards.
• Assist in preparing MIS reports and administrative records. Health, Safety & Workplace Management
• Ensure safe working conditions within office premises.




• Coordinate fire safety checks and emergency preparedness activities.
• Support implementation of workplace health and safety guidelines.
• Report safety hazards and coordinate corrective actions. Desired Candidate Profile Educational Qualification
• Graduate in any discipline.
• Diploma or Certification in Facility Management, Administration, or Operations Management will be an added advantage. Experience
• 3 to 6 years of experience in Administration, Facility Management, Office Operations, or Corporate Services.
• Experience in Stock Broking, BFSI, Corporate Offices, NBFCs, Financial Services, or large corporate environments will be preferred. Required Skills & Competencies Technical Skills
• Facility and office administration management.
• Vendor coordination and service management.
• Inventory and asset tracking.
• Documentation and record keeping.
• Basic knowledge of maintenance and facility operations.
• MS Office (Excel, Word, Outlook, PowerPoint).
• MIS reporting and administrative coordination. Behavioral Competencies
• Strong coordination and follow-up skills.
• Good communication and interpersonal abilities.
• Problem-solving and service-oriented approach.
• Attention to detail and organizational skills.
• Ability to multitask and prioritize assignments.
• Teamwork and stakeholder management capabilities.
• High level of accountability and reliability. Key Performance Indicators (KPIs)
• Availability and upkeep of office facilities.
• Timely resolution of maintenance requests.
• Vendor service quality and response time.
• Accuracy of inventory and asset records.
• Employee satisfaction with facility services.
• Availability of office supplies and consumables.
• Compliance with safety and administration standards.
• Timely completion of assigned administrative tasks.

📌 Sr Office Assistant (Mumbai)
🏢 Jainam Share Consultants
📍 Mumbai