Location:
Turbhe, Navi Mumbai Employment: Full-time

Experience:
Minimum 2 years Working Days: Monday to Saturday

Working Hours
10:00 AM to 5:00 PM

Salary:
To be discussed during the interview

About the Company
Established in 1996, Leo Fragrances and Flavours Ltd. is a manufacturer and developer of customized fragrances and flavours, serving 200+ clients. With robust R&D; capabilities, the company provides innovative and quality-driven solutions across multiple industries.

About the Role
We are looking for an experienced Personal Assistant to support the Managing Director in business coordination, day-to-day operations and administrative activities. The ideal candidate should have strong organisational abilities, excellent communication skills and the ability to efficiently coordinate across departments, manage important follow-ups and ensure smooth daily operations.

Key Responsibilities
• Manage the Managing Director's calendar, meetings, appointments, calls and travel schedules.
• Coordinate with internal teams, clients, vendors and business partners.
• Handle emails, correspondence, reports, presentations and important follow-ups.
• Track key tasks, deadlines, projects and business deliverables.
• Coordinate with R&D;, Production, Sales, Marketing, Finance and Administration teams.
• Prepare proforma invoices and follow up with clients on pending payments.




• Coordinate regularly with the Sales team on client requirements, business updates and follow-ups.
• Provide daily factory updates to the Managing Director, covering operational activities, material dispatches and receipts.
• Maintain and organise confidential business documents and records, ensuring accuracy and confidentiality. Candidate Profile
• Graduate in any discipline.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant or in a business coordination role.
• Experience supporting senior management in a fragrance or flavour company will be preferred, but is not mandatory.
• Fluent in English and Hindi, with strong written and verbal English communication skills.
• Proficiency in MS Excel, Word and other MS Office applications is essential.
• Strong organisational, coordination, communication and multitasking skills.
• Detail-oriented, proactive and capable of working independently.
• Basic knowledge of the fragrance and flavour industry will be an added advantage, but is not mandatory.
• Women are encouraged to apply. Reporting To
• Shaishav Suvarnkar – Managing Director
• Kushal Suvarnkar – Director
• Mitesh Suvarnkar – Managing Director

How to Apply
Interested candidates can send their updated CV to [email protected] with the subject line "Application – Personal Assistant".

📌 Personal Assistant – Fragrances (Mumbai)
🏢 Leo Fragrances and Flavours
📍 Mumbai