Skills
• 2–4 years of experience in purchase/procurement of computer equipment, peripherals, and accessories, preferably in an IT services, systems integration, or equipment distribution environment
• Good working knowledge of desktops, laptops, servers, networking equipment, storage systems, peripherals, and related components
• Experience in dealing with OEMs, distributors, and vendors for quotations, follow-ups, and deliveries
• Working knowledge of ERP/procurement platforms (Odoo, SAP MM, or equivalent) and MS Excel
• Good communication, negotiation, and follow-up skills, with attention to detail and ability to manage multiple orders Role & Responsibilities Sourcing & Vendor Coordination
• Support the Purchase Manager in sourcing computer equipment, peripherals, and accessories — desktops, laptops, servers, networking equipment (routers, switches, firewalls), storage systems, and related components
• Identify and coordinate with OEMs, authorized distributors, and system integrators to meet requirements within the required timelines
• Maintain and update the approved vendor list, vendor contact details, and product/price catalogues
• Assist in vendor onboarding by collecting and verifying vendor documents (GST, PAN, bank details, etc.)
• Track market trends, product availability, and EOL/EOS notices, and flag potential supply issues to the Purchase Manager Quotations, Negotiation & Cost Support
• Raise RFQs and obtain quotations from multiple vendors against purchase requisitions
• Prepare comparative statements covering price, specification, delivery timelines, warranty, and payment terms




• Negotiate prices, delivery schedules, and warranty/support terms with vendors within the limits set by the Purchase Manager
• Conduct regular price checks and benchmarking to help maintain competitive pricing Technical Understanding & Requirement Handling
• Coordinate with IT, engineering, and project teams to understand requirements and confirm the technical specifications before ordering
• Ensure quotations and supplied items match the specification, model, quantity, and quality requested
• Maintain working knowledge of product configurations, compatibility, and interoperability across equipment categories Procure-to-Pay (P2P) & ERP Operations
• Handle day-to-day purchase operations — requisition review, purchase order preparation and issuance, order confirmation, and delivery follow-up
• Coordinate with the warehouse for goods receipt (GRN) and verify received material against the PO and delivery challan
• Support accounts in invoice verification and reconciliation, and resolve vendor billing or payment queries
• Record all purchase transactions accurately in the ERP system (Odoo or equivalent) with proper documentation




• Follow approval workflows and the authorization matrix as per company policy Order Tracking, Warranty & Inventory Support
• Follow up with vendors on open orders, track deliveries, and keep requesting teams informed of status and delays
• Maintain records of warranty, AMC/support contracts, and serial numbers for purchased equipment
• Coordinate warranty claims, RMA, and vendor repair/replacement follow-ups
• Work with IT and warehouse teams to monitor stock levels and raise timely replenishment requirements Compliance & Documentation
• Ensure purchase documents comply with GST, TDS, and company procurement policies, and support import/customs paperwork where applicable
• Maintain organized, audit-ready records of quotations, POs, invoices, delivery documents, and vendor communication
• Support the Purchase Manager in preparing and following up on vendor agreements, SLAs, and terms & conditions Reporting & Process Improvement
• Prepare periodic purchase MIS reports, such as pending POs, vendor-wise purchases, and price comparisons
• Support spend analysis and cost-saving reporting for the Purchase Manager
• Suggest improvements to purchase processes and assist with e-procurement/digital tool adoption Valuable To Have
• MBA or postgraduate diploma in Materials Management, Supply Chain Management, or Operations
• Certification or training in procurement or supply chain management
• Prior experience in pharma, logistics, warehouse automation, or government-sector procurement
• Familiarity with e-procurement/e-sourcing platforms and digital procurement tools

📌 Purchase Executive (Vadodara)
🏢 Ethics infotech
📍 Vadodara