Key Responsibilities
1. Interview Coordination
• Coordinate with Recruiters, candidates, and interview panels for scheduling interviews.
• Manage interview calendars and ensure timely confirmation of interview slots.
• Share interview details, meeting links, venue details, and other relevant information with candidates and interviewers.
• Coordinate interview rescheduling or cancellations whenever required.
• Maintain proper records of scheduled, completed, rescheduled, and pending interviews.
• Follow up with Recruiters and interviewers for interview feedback and status updates. 2. Candidate Follow-Ups
• Coordinate with candidates regarding interview schedules, documentation, joining formalities, and other recruitment-related requirements.
• Follow up with candidates for pending documents and information.
• Maintain regular communication with candidates throughout the recruitment process.
• Track candidate status and ensure pending actions are followed up within the required timelines. 3. Documentation
• Maintain and update candidate-related documents and recruitment records.
• Ensure all required documents are collected and properly maintained.
• Assist Recruiters with documentation related to shortlisted, selected, and upcoming candidates.
• Maintain recruitment trackers, interview sheets, candidate databases, and other HR records.
• Ensure accurate and timely updating of recruitment data in the relevant HR/ATS systems. 4. Recruiter Coordination & Support




• Act as a coordination support for the Talent Acquisition team in day-to-day recruitment activities.
• Assist Recruiters with interview scheduling, candidate communication, documentation, and follow-ups.
• Coordinate with internal stakeholders to ensure smooth movement of candidates through different stages of the recruitment process.
• Support Recruiters in maintaining accurate candidate and interview status updates.
• Provide regular updates on pending interviews, feedback, documentation, and candidate actions. 5. HR Operations & Data Entry Support
• Provide support to the HR Operations team with routine administrative activities.
• Assist with data entry and updating employee/candidate information in HR systems and trackers.
• Maintain accurate records and ensure data is entered within the defined timelines.
• Assist with maintaining various HR trackers, reports, and databases.
• Support the Operations team with documentation, data validation, and other assigned activities.
• Onboarding & Arrangement Pan India 6. Reporting & Tracking
• Maintain daily/weekly recruitment and interview trackers.
• Track pending actions and ensure timely follow-ups with concerned stakeholders.




• Prepare basic recruitment-related reports and status updates as required.
• Ensure recruitment data is accurate, updated, and readily available for reporting purposes.
• Documents Onboarding Requirements Qualifications
• Graduate in Human Resources, Business Administration, Commerce, or any relevant discipline.
• 1–3 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or fresher can also be considered.
• Prior experience in interview coordination and candidate follow-ups will be preferred.
• Good working knowledge of MS Excel/Google Sheets, MS Office.
• Good written and verbal communication skills.
• Strong coordination and follow-up skills.
• Good communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities simultaneously.
• Good data-entry and documentation skills.
• Ability to maintain trackers and recruitment records systematically.
• Proactive approach towards pending tasks and follow-ups.
• Ability to coordinate effectively with Recruiters, candidates, interviewers, and internal teams.
• Good time-management and organizational skills.
• Ability to work in a fast-paced recruitment environment. Perks Benefits to employees:
· Provident Fund
· Paid Leaves + Festival Holidays
· Medical Insurance + Personal Accident Insurance
· Maternity and Paternity leaves
· Annual Diwali Bonus
· R & R rewards for best-performing employees

📌 Executive/Senior Executive – TA Coordinator (Navi Mumbai)
🏢 Prop Solutions4U
📍 Navi Mumbai