Key Responsibilities

Site Administration & Facility Operations

- Manage daily administration activities including housekeeping, security, pantry, cafeteria, transport, courier, and office support services.
- Ensure smooth functioning of all workplace facilities and maintain high standards of hygiene, safety, and maintenance.
- Conduct routine facility inspections and implement corrective actions for identified gaps.
- Coordinate employee seating, workplace readiness, and space utilization requirements.
- Ensure uninterrupted support services for employees, customers, auditors, and visitors.

Hospitality & Protocol Management

- Coordinate arrangements for leadership visits, customer visits, audits, and official events.
- Ensure qualified hospitality services and seamless visitor management.
- Support business meetings, conferences, town halls, and engagement activities.

Vendor & Contract Management

- Manage housekeeping, security, pest control, transport, cafeteria, water supply, and other service providers.
- Monitor vendor performance against agreed service levels and contractual obligations.
- Conduct periodic reviews and recommend improvement initiatives.
- Validate invoices and ensure timely submission for processing.

Governance, Compliance & Safety

- Ensure compliance with organizational policies, SOPs, and site administration guidelines.
- Support internal audits, compliance reviews, and statutory inspections.
- Maintain proper documentation of contracts, licenses, records, and approvals.
- Coordinate with EHS and Security teams for workplace safety initiatives and regulatory compliance.

Infrastructure & Maintenance

- Coordinate preventive and breakdown maintenance activities for office infrastructure.
- Monitor civil,



electrical, plumbing, HVAC, and facility-related works.
- Support execution of renovation, refurbishment, and workplace improvement projects.
- Ensure optimal upkeep of office premises and surrounding areas.

MIS & Financial Control

- Track administration expenses and support budget adherence.
- Maintain records of purchase requisitions, work orders, invoices, and payments.
- Prepare weekly and monthly MIS reports on site administration activities.
- Monitor cost-saving opportunities and process improvements.

Stakeholder Coordination

- Act as the primary administration contact for Nagpur site employees and functional teams.
- Coordinate with HR, Finance, Procurement, IT, Security, and EHS teams to resolve operational requirements.
- Escalate critical issues to the Lead Admin with recommended actions.

Team Management

- Supervise site administration executives, housekeeping personnel, and outsourced service providers.
- Drive accountability, service excellence, and continuous improvement.
- Support training and development of site support staff.

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Key Deliverables

- 100% operational readiness of administration services.
- High employee and visitor satisfaction levels.
- Timely closure of facility-related issues.
- Compliance with audit, safety, and governance requirements.
- Effective vendor management and SLA adherence.
- Timely reporting and budget control.

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Qualifications

- Graduate in Business Administration, Facility Management, Hospitality Management, or related discipline.
- Certification in Facility Management, Workplace Management, or Administration preferred.
- Experience in manufacturing, industrial, MRO, aviation, automotive, or corporate office environments preferred.

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📌 Deputy Manager-Administration (Nagpur)
🏢 Woven Talent
📍 Nagpur