Position - Executive Assistant to the CEO

Department - CEOs Office

Reporting To - Chief Executive Officer (CEO)

Experience - 4 - 8 years of relevant experience, preferably supporting C-suite executives in a corporate environment. Employment Type - Full-time

Role Overview

- Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
- The Executive Assistant serves as the primary point of contact for internal and external Stakeholders on all matters pertaining to the Office of the CEO.
- The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
- The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven Software Company.
- The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Responsibilities

- Executive & Calendar Management: Manage the CEOs calendar, meetings, priorities, appointments, and business commitments; proactively resolve scheduling conflicts and ensure meeting readiness.
- Meeting & Follow-up Management: Coordinate leadership meetings, prepare agendas and materials, track decisions and action items, and ensure timely follow-up and closure.
- Stakeholder Management: Act as the key interface between the CEO and senior leadership, employees, customers, partners, and other stakeholders while maintaining professionalism and confidentiality.
- Business & Management Support:



Support business reviews, strategic discussions, management reporting, presentations, research, and special initiatives led by the CEOs office.
- Travel & Event Coordination: Manage domestic and international travel, itineraries, meetings, conferences, and other business engagements for the CEO.
- Communication & Documentation: Draft and coordinate executive communications, meeting summaries, presentations, reports, and other documentation.
- Confidentiality & Information Management: Handle sensitive business and executive information with discretion and ensure secure maintenance of records.
- CEO Office Coordination: Coordinate with key functions, track critical priorities and commitments, highlight important deadlines, and drive assigned actions to closure.

Required Qualifications & Skills

- Masters degree in business administration
- Strong work tenure: 4 to 8 years of experience supporting C-Level Executives, preferably in a Software industry
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very solid interpersonal skills and the ability to build relationships with stakeholders, including staff, management team, external partners and CSR initiatives
- Expert level written and verbal communication skills




- Demonstrated proactive approaches to problem-solving with strong decisionmaking capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Strong analytical and data interpretation skills, with experience in preparing MIS, dashboards, analytics, and management summaries.
- Ability to analyse data, identify key trends and insights, and present concise summaries to support management decision-making.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions

Key Competencies

- Executive Presence | Communication | Organization | Stakeholder Management | Confidentiality | Business Acumen | Planning & Prioritization | Problem Solving | Attention to Detail | Agility | Professionalism

Key Success Measures

- Effective management of the CEO's calendar and priorities.
- Timely preparation for critical meetings and engagements.
- Strong follow-through and closure of action items.
- Quality and timeliness of executive communication and reports.
- Effective coordination with internal and external stakeholders.
- High level of confidentiality and professionalism.
- Ability to proactively identify and address upcoming requirements.
- Evidence of analytical and data interpretation skills, through MIS, dashboards, analytics, and management summaries.
- Evidence of identified key trends and insights, and concise summaries to support management decision-making.

📌 Executive Assistant (Kochi)
🏢 NeST Digital
📍 Kochi