Jainam Broking Limited

- 7 hours ago

Location

Mumbai

Department

Facility - JBL

Employment Type

Full-time

Applications Received

0

Closes On

26 Nov, 2026

Position Summary The Senior Office Assistant - Facility Administration will be responsible for supporting the day-to-day facility and administrative operations of the organization. The role involves supervision of office housekeeping, maintenance coordination, vendor follow-up, office asset management, employee support services, office logistics, and ensuring a safe, clean, and efficient workplace environment across branch and corporate office locations.

The incumbent will play a key role in maintaining operational efficiency, coordinating with internal teams and external service providers, and ensuring smooth administration functions for business continuity.

Key Responsibilities

Facility Operations Management

- Ensure smooth day-to-day facility management and office administration activities.
- Monitor cleanliness, upkeep, and maintenance of office premises.
- Coordinate with housekeeping, security, pantry, and maintenance teams for uninterrupted operations.
- Ensure proper functioning of office infrastructure, workstations, meeting rooms, common areas, and utilities.
- Conduct regular facility inspections and report observations to management.

Maintenance Coordination
- Coordinate with vendors and service providers for office repairs and maintenance activities.
- Track and follow up on electrical, plumbing, air-conditioning, furniture, and civil maintenance requirements.
- Ensure timely closure of maintenance complaints and service requests.
- Maintain records of maintenance schedules and service reports.

Vendor &
- Service Management

- Liaise with housekeeping agencies, security service providers, pest control vendors, courier services, and maintenance contractors.
- Monitor vendor service quality and escalate issues when required.




- Coordinate execution of Annual Maintenance Contracts (AMCs) and routine service visits.
- Ensure compliance with service-level agreements and contractual commitments.

Asset &
- Inventory Management

- Maintain records of office assets, equipment, furniture, and fixtures.
- Track movement and allocation of office assets.
- Monitor inventory levels of stationery, pantry supplies, housekeeping materials, and other office consumables.
- Coordinate timely replenishment of stock and maintain inventory records.

Employee Support Services
- Provide administrative support to employees regarding facility-related requirements.
- Coordinate seating arrangements, workstation setup, and office relocations.
- Assist in organizing employee events, meetings, training sessions, and corporate programs.
- Support onboarding arrangements for new employees.

Office Logistics &
- Coordination

- Handle courier, dispatch, and document movement activities.
- Coordinate travel-related logistics and accommodation arrangements as assigned.
- Ensure availability of office supplies and operational resources.
- Support branch administration activities whenever required.

Compliance &
- Documentation

- Maintain facility-related records, invoices, purchase records, and service documentation.
- Support audits related to administration and facility management.
- Ensure adherence to company policies, safety procedures, and workplace standards.
- Assist in preparing MIS reports and administrative records.

Health, Safety &
- Workplace Management





- Ensure safe working conditions within office premises.
- Coordinate fire safety checks and emergency preparedness activities.
- Support implementation of workplace health and safety guidelines.
- Report safety hazards and coordinate corrective actions.

Desired Candidate Profile

Educational Qualification

- Graduate in any discipline.
- Diploma or Certification in Facility Management, Administration, or Operations Management will be an added advantage.

Experience

- 3 to 6 years of experience in Administration, Facility Management, Office Operations, or Corporate Services.
- Experience in Stock Broking, BFSI, Corporate Offices, NBFCs, Financial Services, or large corporate environments will be preferred.

Required Skills &

- Competencies

Technical Skills

- Facility and office administration management.
- Vendor coordination and service management.
- Inventory and asset tracking.
- Documentation and record keeping.
- Basic knowledge of maintenance and facility operations.
- MS Office (Excel, Word, Outlook, PowerPoint).
- MIS reporting and administrative coordination.

Behavioral Competencies
- Solid coordination and follow-up skills.
- Valuable communication and interpersonal abilities.
- Problem-solving and service-oriented approach.
- Attention to detail and organizational skills.
- Ability to multitask and prioritize assignments.
- Teamwork and stakeholder management capabilities.
- High level of accountability and reliability.

Key Performance Indicators (KPIs)
- Availability and upkeep of office facilities.
- Timely resolution of maintenance requests.
- Vendor service quality and response time.
- Accuracy of inventory and asset records.
- Employee satisfaction with facility services.
- Availability of office supplies and consumables.
- Compliance with safety and administration standards.
- Timely completion of assigned administrative tasks.

📌 Sr Office Assistant - Facility (Mumbai)
🏢 Jainam Share Consultants
📍 Mumbai