JOB DESCRIPTIONExecutive Assistant to the Managing DirectorCompany: Technocrats Plasma Systems Ltd

Location: Vasai, Maharashtra

Reporting to: Managing Director

Position OverviewWe are looking for a highly organised, proactive and result-oriented Executive Assistant to the Managing Director who can improve the MD’s efficiency by coordinating day-to-day business activities, monitoring progress across departments, ensuring timely follow-up on decisions and commitments, and assisting in strategic and operational matters.

The position requires a mature professional who can work independently, communicate effectively with employees at all levels, prepare presentations and business documents, and ensure that the MD receives accurate and timely information for decision-making.

Key Responsibilities1. Daily Business Coordination and Follow-up

- Coordinate with department heads and employees to monitor daily activities, priorities and pending assignments.
- Follow up on commitments made by employees and ensure timely completion of assigned tasks.
- Identify delays, bottlenecks and issues requiring the MD’s attention.
- Obtain regular updates from concerned employees and prepare a concise daily report for the MD.
- Maintain a tracker of important decisions, action items, deadlines and responsibilities.
- Escalate critical issues promptly rather than allowing them to remain unattended.

2. Executive Support to the MD

- Organise the MD’s priorities, meetings, appointments and daily schedule.
- Prepare meeting agendas, collect relevant information and document decisions and action points.
- Ensure that decisions taken during meetings are communicated and implemented.
- Assist the MD in managing correspondence, communications and follow-ups.

3. Business Development and Commercial Support

- Assist in preparing customer presentations, quotations,



technical-commercial offers, proposals and business reports.
- Coordinate with Sales, Engineering, Production and Purchase teams to obtain information required for customer commitments.
- Track important enquiries, proposals, negotiations and business development opportunities.
- Support market research, customer follow-ups and preparation for business meetings.

4. Investor Relations and Corporate Presentations

- Assist in preparing investor presentations, management updates, company profiles and business performance reports.
- Coordinate with internal departments to collect accurate business and operational data.
- Support preparation of presentations relating to company growth plans, new products, expansion projects and strategic initiatives.

5. Recruitment and Human Resources Support

- Coordinate with HR for recruitment requirements, candidate shortlisting, interview scheduling and follow-ups.
- Monitor the progress of critical vacancies and keep the MD informed.
- Assist in preparing job descriptions, recruitment presentations, employee communication and training-related documents.

6. Special Projects and Strategic Initiatives

- Assist the MD in planning and tracking new projects, product development, manufacturing expansion and other business initiatives.
- Coordinate with internal teams and external stakeholders to ensure progress against agreed timelines.
- Undertake research, data compilation and preparation of reports as required by the MD.

7.



Reporting and Management Information

- Prepare a daily management update covering completed activities, pending tasks, delays, critical issues and decisions required.
- Maintain a weekly review of major priorities and departmental commitments.
- Ensure that important information is accurate, concise and available when required.

Desired Candidate Profile
- Excellent communication, coordination, follow-up and organisational skills.
- Strong proficiency in MS Office, particularly PowerPoint, Excel and Word.
- Ability to prepare professional presentations, reports, offers and business correspondence.
- Comfortable using modern AI tools to improve productivity, research, documentation and reporting.
- Ability to interact confidently with senior managers, engineers, employees, customers and external stakeholders.
- Strong analytical ability, attention to detail and problem-solving skills.
- High degree of integrity, discretion, ownership and confidentiality.
- Willingness to take initiative, work independently and handle multiple priorities.

What We Expect from the CandidateThe successful candidate must be more than an administrative assistant. The person should act as an effective coordination link between the MD and the organisation, ensuring that priorities are understood, responsibilities are assigned, progress is monitored and commitments are fulfilled. The candidate should be capable of anticipating requirements, identifying issues before they become serious, and freeing the MD’s time for technology development, business growth, strategic decisions and key external engagements.

The key measure of success will be the extent to which the candidate improves the MD’s productivity and ensures that important business activities move forward systematically and on time.

📌 Executive Assistant To Managing Director (Vasai-Virar)
🏢 Technocrats Plasma
📍 Vasai-Virar