About the job

Position: Event Executive (Corporate Events/Wedding/Films/Studio)

Company: LIVXS

Location: Gurugram (On-site / Hybrid)

Salary: 10k-15k

Experience Field Required: 0–1 years in corporate events, Weddings, MICS,

marketing

About Us

LIVXS is a full-service event management company creating memorable experiences across weddings, lifestyle shoots, and now — a growing vertical focused on corporate events, MICE, and brand activations. We blend creativity, precision, and strategic insight to deliver seamless experiences for leading brands.

Role Overview:

1. Pre-Event Assistance

- Help the team prepare event kits, shoot checklists, and travel packs
- Coordinate with internal team leads to confirm function-wise assignments and packing needs.
- Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).
- Share Google Map links, dress codes, and shoot reminders with teams as guided

2. Vendor Research & Coordination

- Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs
- Maintain a vendor database with contact info, pricing, and service notes
- Coordinate basic confirmations with vendors under supervision
- Help source local vendors or last-minute event items (via calls or site visits).

3. On-Ground Event Support

- Be present at events to support the logistics team and operations manager




- Help manage coordination between team members, vendors, and clients
- Assist with backstage prep, material handover, or welcoming vendors
- Track timelines in office and take basic event-day notes (what worked / what didn’t).

4. Post-Event Wrap-up

- Help compile function-wise summaries or debrief notes for internal review
- Support in returning gear, organising files, and labelling assets after the event
- Maintain attendance and event logs as directed by the operations team
- Assist in preparing event wrap-up folders on Drive or Notion

Requirements:

Key Skills Required

- Basic understanding of wedding/event structures (preferred but not mandatory)
- Good communication skills, especially for vendor or client-facing tasks
- Willingness to travel and work flexible hours during events
- Familiarity with tools like Google Sheets, WhatsApp, and basic Notion
- Ability to stay organised and take transparent instructions

Qualifications Preferred

- Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field
- No prior experience required, but any internship or volunteer work in events is a plus
- Must be available for fieldwork and on-ground support, including weekends
- Good spoken Hindi and English for day-to-day coordination

📌 Event Executive (Gurugram)
🏢 LIVXS
📍 Gurugram