Detailed Roles and Responsibilities – Assistant Accounts Manager

Position Title: Assistant Accounts Manager

Reporting To: Accounts Head (Mr. Rajendra), Consultant and Auditor (Mr. Rohan)

Supporting Team:

- Accounts Executive (HO)
- Accounts Assistant Executive (HO)
- Cashier and Accountants of Centres
- Other supporting Accounts staff, including Lapse Package Coordinator, PRO Coordinator, etc.

1. Financial and Accounting Operations (Centre-Wise)
- Manage end-to-end accounting processes, including accounts payable, accounts receivable, general ledger, payroll, and inventory.
- Ensure accurate and timely preparation of monthly, quarterly, and annual financial statements (P&L;, Balance Sheet, and Cash Flow).
- Implement and maintain robust accounting systems and procedures to ensure data accuracy and integrity.
- Perform periodic reconciliations (bank, accounts receivable/payable, etc.) to maintain accuracy and consistency.
- Approve vouchers, journal entries, and other financial documents as per company policy.
- Manage accounting in Tally Prime with the help of Excel sheets for bulk imports and daily entries.
- Check and manage petty cash or GPay (digital petty cash) accounting at both centre-wise and HO levels.
- Conduct inventory and stock checks and prepare reports.
- Manage individual accounting for directors, etc.

2. Daily Closing of Accounts (Centre-Wise)
- Ensure daily closing of payables and receivables on a centre-wise basis.
- Ensure daily closure of accounting entries in accordance with centre-wise payables and receivables.

3. Accounts Staff Task Responsibility and Accountability (Centre-Wise)
- Check and update the task responsibilities of HO Accounts staff from time to time.
- Monitor and update the accountability of HO Accounts staff.
- Check and update the task responsibilities of centre-wise Accounts staff from time to time.




- Monitor and update the accountability of centre-wise Accounts staff.
- Conduct EMI meetings with centre accountants.
- Conduct lapse package meetings with coordinators.

4. Budgeting and Forecasting (Centre-Wise)
- Lead the preparation of annual budgets in coordination with all departments.
- Monitor actual financial performance against budgets, identify variances, and recommend corrective actions.
- Provide rolling forecasts based on market trends, operational inputs, and strategic goals.

5. Taxation and Regulatory Compliance (Centre-Wise)
- Ensure compliance with all statutory regulations, including GST, TDS, Income Tax, and other applicable laws.
- Liaise with tax consultants and auditors for the timely submission of returns and tax filings.
- Handle ROC compliances for various companies.
- Maintain records for audits and provide information required by statutory bodies.
- Stay updated with changes in financial regulations and implement necessary adjustments in processes.

6. Financial Planning and Analysis (Centre-Wise)
- Analyse financial data and provide actionable insights to aid strategic decision-making.
- Prepare detailed reports on financial performance, KPIs, and profitability metrics for senior management.
- Evaluate recent business initiatives and their financial implications, including ROI and cost-benefit analysis.
- Identify areas for cost optimization and resource allocation to improve efficiency.

7. Internal Controls and Audits (Centre-Wise)
- Develop, implement, and monitor internal control systems to safeguard organizational assets.
- Identify financial risks and design strategies to mitigate them effectively.
- Regularly review processes for potential improvements and ensure adherence to internal policies.
- Coordinate with internal and external auditors to conduct quarterly, half-yearly, and annual audits and resolve discrepancies.

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📌 Assistant Manager- Accounts (Thane)
🏢 Progenesis IVF Fertility Center
📍 Thane