We are looking for Document Controller/ technical assistant. We pride ourselves on being the trusted partner for our internal and external customers, delivering engineered-to-order solutions that tackle complex challenges in refining, petrochemical, municipal, pharmaceutical, and automotive markets.
Support and maintain the Order Entry Process and related document workflows in coordination with Project Managers (PMs).
Control the flow of contractual and project documentation between clients, suppliers, and internal stakeholders to ensure accuracy, timeliness and version control.
Create, compile and deliver final project documentation and handover packs at job completion.
Maintain organized, user-friendly project folders and structured archives that comply with company standards and audit requirements.
Expedite clients and suppliers to prepare, revise and submit contractual documents and ensure follow-up to meet project timelines.
Review packing lists and supporting documents update order entry and project records in company software (EDMS/ERP/SharePoint) accordingly.
Ensure consistent application of document numbering, naming conventions, version control and retention policies.
Provide document control training and guidance to project teams as needed.
Previous experience as a Document Controller supporting engineering, EPC or OEM projects.
Familiarity with document control systems (EDMS, SharePoint, or equivalent) and solid digital file management skills.
Fluency in English Speaking, Reading and Writing.
Strong organizational skills, attention to detail and a disciplined approach to records management.
Able to work from our Mumbai office, the flexibility to work with different global time zones and work calendars.
Experience with multinational customers,



EPCs and vendors on high-specification projects.
Strong exposure to ARAMCO or GCC oil & gas contractual, QA/QC and documentation requirements u2014 familiarity with their standards, certification expectations and vendor/subcontractor validation processes will be a strong advantage.
Demonstrated experience applying technology to document control: implementing or using EDMS integrations, automation tools, OCR/data extraction, version-control workflows, or SharePoint workflows to improve accuracy and efficiency.
NLP for metadata extraction, automated classification, search improvements) or experience working with vendors/teams to pilot AI tools in document management.
Exposure to order execution processes and coordination with commercial/finance teams.
Demonstrated ability to create clear, auditable archives and user-friendly document repositories.
Prior experience supporting job closure, handover documentation and compliance/audit readiness.
Any compensation range provided for a role is an estimate determined by available market data. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

At Koch Engineered Solutions, John Zink specializes in process and pollution control equipment and digital technologies that reduce emissions and optimize resource use. Our portfolio includes advanced combustion technologies such as burners, flares, thermal oxidizers, boiler burners, and vapor recovery systems, serving industries like refining, chemicals, pharmaceuticals, pulp and paper, municipalities, utilities, and automotive. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
We seek to enable the best work environment that helps you and the business work together to produce superior results.

📌 Document Controller / Information Management Specialist (Navi Mumbai)
🏢 Koch Business Solutions Asia Pacific Pte.
📍 Navi Mumbai