Key Responsibilities : 1) Procurement Strategy, Planning & Material Forecasting

- Develop and implement procurement strategies for major construction materials (steel, cement, aggregates, sand, bricks/blocks, RMC, waterproofing materials, etc.) with cost-optimised sourcing.
- Forecast and plan material requirements in line with project schedules, construction programs and BOQ.
- Ensure timely bulk ordering and site supplies to avoid shortages, delays, or excess inventory.
- Track lead times, delivery schedules, and ensure optimum stock levels in coordination with Stores/Site teams.

2) Quantity Surveying (QS) & Cost Control

- Prepare, review and monitor BOQ, quantity take-offs, measurement sheets and reconciliation for civil, finishing and infrastructure works.
- Support project cost planning, rate analysis and benchmarking for key items.
- Monitor estimated vs actual costs and highlight variances with corrective recommendations.
- Coordinate with execution teams for quantity validation, wastage control and material reconciliation.

3) Tendering, Work Orders & Contract Finalisation

- Prepare and float RFQs/RFPs, conduct pre-bid meetings, evaluate bids and finalise contractors/vendors.

- Prepare comparative statements and final recommendations based on technical + commercial evaluation.

- Draft, review and finalise:

- Work orders and contracts (civil, finishing, MEP packages as applicable)

o Supply contracts and service agreements

- Ensure scope clarity in contracts including specifications, deliverables, timelines, QA/QC standards, safety compliance, retention, LD/penalty clauses and escalation clauses.

4) Billing, Measurement & RA Certification

- Lead contractor billing and certification process including:

- RA bills, final bills, and reconciliation statements





o Verification of measurements jointly with site engineers

o Rate validation as per contract/BOQ

- Ensure billing is aligned with contract terms, progress and actual executed quantities.
- Coordinate with Accounts for timely processing, payment certification, deductions, retention and statutory compliance.
- Maintain complete billing records, abstract sheets and supporting documents.

5) Contract Administration, Variations & Claims Management

- Monitor contract execution and ensure compliance with contractual terms.

- Manage and validate:

- Extra items / variations

o Change orders and scope amendments

o Contractor claims, escalation and disputes

- Prepare and issue contract amendments and approvals as per delegation matrix.
- Ensure proper documentation for variations including justification, approvals and rate analysis.

6) Vendor Development, Evaluation & Relationship Management

- Source and evaluate suppliers/subcontractors/service providers based on capability, pricing and quality.
- Maintain an approved vendor database and periodically evaluate vendor performance.
- Build long-term supplier relationships to ensure reliability, credit terms and continuity of supply.
- Track vendor performance through KPIs and service delivery standards.

7) Pricing, Cost Management & Market Analysis

- Conduct market rate benchmarking, price trend analysis and costing for key materials and work items.
- Negotiate pricing, delivery timelines, payment terms,



taxes and escalation clauses to drive cost advantages.
- Monitor price volatility and implement strategic procurement initiatives to optimise cost.
- Compare procurement and contract costs vs BOQ budget to ensure savings and control.

8) Compliance, Documentation & Audit Support

- Maintain procurement records, comparative statements, PO/WO registers, contract documents and approvals.

- Ensure compliance with company policies, statutory requirements, GST norms and contract terms.

- Support internal/external audits with complete documentation including:

- GRNs, billing status, contract registers

o Vendor payment records and reconciliations

9) MIS Reporting & Commercial Reviews

- Generate periodic MIS reports on:

- Procurement status and inventory movement

o Billing summary (RA, final bills, pending certification)

o Cost reports, savings achieved and variance analysis

o Vendor/contractor performance

- Present insights to management with actionable recommendations.

10) Cross-Functional Coordination

- Collaborate with Project Managers, Planning, Engineering, Stores and Finance teams for smooth project execution.
- Ensure seamless supply chain movement from dispatch to site receipt and utilisation.
- Support contract closures, extensions, reconciliation and final account settlement.

Job Expectations :

- Township projects / high-rise residential / infrastructure projects

- Strong hands-on exposure in:

- BOQ interpretation, quantity take-off, rate analysis

- RA bill certification, final bill settlement

- Variations/extra items and claims management

- Tendering, negotiation and contract finalisation

- Knowledge of:

- GST/taxation, statutory deductions

- Construction materials and procurement prac

📌 Township - Pune Racecourse , Manager Contracts
🏢 Della Group
📍 Pune