Founder's Office Executive (Executive Assistant to the Founders)

Company

Epidermia Aesthetic Solutions Pvt. Ltd.

Brands

- Derma MD Clinics
- Derma MD Essentials
- Derma MD Store

Location

Thane, Maharashtra (On-site)

Employment Type

Full time

Compensation

₹5-8 LPA (Depending on experience)

Performance-based increments and long-term growth opportunities.

Experience Required

2-5 Years Preferred

Fresh graduates with exceptional organisational ability, communication skills, and a strong ownership mindset are also encouraged to apply.

About Us

Derma MD is a dermatologist-led healthcare and skincare ecosystem founded by Dr. Tanvi Vaidya and Dr. Abhishek Oka .

Our ecosystem includes:

- Premium Dermatology Clinics
- Retail Pharmacy
- Derma MD Essentials (D2C Skincare Brand)
- Growing Digital & Social Media Presence

As our organisation continues to grow, we are looking for an exceptionally organised and proactive individual to work directly with the founders.

This is a high-ownership role with significant exposure to business strategy, operations, marketing, recruitment, project management, and executive support.

About The Role

This is not a conventional Executive Assistant role.

You will work directly with the founders and act as an extension of their office, helping ensure that important business initiatives move forward efficiently while also supporting selected executive and personal coordination responsibilities.

If you enjoy solving problems, coordinating multiple stakeholders, bringing structure to chaos, and making things happen, this role is for you.

Key Responsibilities

Founder Support

- Manage calendars, schedules, and appointments




- Coordinate meetings and travel arrangements
- Prepare meeting agendas and follow-up action items
- Screen and prioritise communication where appropriate

Project Coordination

Track and coordinate execution across multiple business projects, including:

- Product launches
- Website development
- Recruitment
- Marketing initiatives
- Clinic expansion projects
- Vendor coordination
- Business process improvements

Ensure follow-ups continue until work is completed.

Business Operations

Coordinate with:

- Vendors
- Consultants
- Chartered Accountants
- Lawyers
- Architects
- Banks
- Technology partners

Maintain trackers, documentation, quotations, agreements, and project updates.

Recruitment & HR Support

- Coordinate interviews
- Maintain recruitment trackers
- Support onboarding processes
- Assist with HR documentation

Executive Assistance

Support the founders with selected executive assistance responsibilities such as:

- Appointment scheduling
- Travel bookings
- Vehicle servicing coordination
- Courier and logistics coordination
- Family calendar coordination where required
- General administrative support

Cross-functional Coordination

Work closely with:

- Marketing Team
- Clinic Operations
- Accounts
- Pharmacy
- External Agencies
- Technology Vendors

to ensure timely execution of founder priorities.





We are looking for someone who:

- Is exceptionally organised
- Has outstanding follow-up skills
- Has excellent spoken and written English
- Is highly proactive
- Is trustworthy and maintains confidentiality
- Learns quickly
- Is comfortable handling multiple responsibilities simultaneously
- Has strong communication skills
- Is comfortable working directly with founders
- Enjoys solving problems independently rather than waiting for instructions

Skills & Tools

Good working knowledge of:

- Google Workspace
- Microsoft Office
- Excel
- PowerPoint
- ChatGPT/ Claude (Similar) & AI productivity tools
- Canva (Good to Have)
- Notion / Click Up / Trello (Good to Have)

Why Join Derma MD?

- Work directly with the founders
- High ownership and real responsibility from Day 1
- Exposure to business strategy, operations, marketing, recruitment, and entrepreneurship
- Opportunity to build systems from the ground up
- Rapid learning and career growth
- Opportunity to grow into a Founder's Office Manager or Operations Manager as the organisation scales

How To Apply

Please send: 1. Your Resume

2. A short note (maximum 7 lines) answering the following question : "Describe one project or situation where you had to independently coordinate multiple people or tasks to achieve an outcome. What was your role and what did you learn? "

Applications without this note will not be reviewed.

Subject Line : Founder's Office Executive - [Your Name]

Pay: ₹40,000.00 - ₹65,000.00 per year

Benefits :

- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Founder's Office Executive (Executive Assistant to The Founders) (Thane)
🏢 Derma MD Clinics
📍 Thane