IT / Operations Assistant

Location : Chandigarh | Type : Full-Time | Experience : 2-3 Years | Salary : ₹20,000-₹30,000/month

About the Role

We are a growing, multi-location business, and we need someone who becomes the operational backbone of everything the founders touch. You will work directly and exclusively with the leadership team — turning conversations into tasks, meetings into action, and making sure nothing slips through the cracks.

You will also be the person who owns our systems: our Notion workspace, our hiring hub, our trackers, our SOPs. This is a high-trust, high-ownership role. If you are the kind of person who notices what is missing before being asked and moves fast to fix it, you will thrive here.

What You Will Do

Task & Follow-Up Management

- Log every task assigned by the founders and follow up with the right people — daily, without being reminded
- Own and maintain the master MIS tracker across all teams and locations
- Be the accountability layer between leadership and the team — what was discussed in a meeting must get done

Systems & Tools Administration

- Administer and maintain the company's Notion workspace — pages, databases, dashboards and SOPs
- Build recent pages and systems as the business grows, not just maintain existing ones

Daily MIS Reporting

- Give the founders a crisp daily update: what is done, what is pending, what needs a decision
- Track KPIs, flag problems before they escalate, and keep attendance records updated in real time
- Build dashboards that give full visibility across all locations

SOPs & Documentation

- Use Claude and ChatGPT to turn verbal instructions into clean, written SOPs
- Maintain an organized,



accessible SOP library — updated as things change

Tools & Team Support

- Set up and manage Jibble, Google Drive, and Google Sheets across the team
- Help non-technical staff use tools correctly and consistently
- Build trackers and sheets — not just fill them in

You Must Have

- 2-3 years of experience in MIS, operations, or an executive/administrative assistant role
- We use Notion to run our operations — if you already know it, great. If not, we will train you
- Strong Google Sheets and Excel skills — building systems, not just entering data
- Comfort with AI tools like Claude and ChatGPT — curious, willing, and already experimenting
- Clear communicator in Hindi and English
- Fast learner with sharp intuition — you pick things up quickly and figure things out independently
- Computer savvy — you are genuinely comfortable with technology and learn new
- Based in Chandigarh

Preferred (Nice to Have)

- MBA graduate — especially useful for understanding accounting and business operations
- Bachelor's degree in any relevant field also considered
- Prior experience working directly with founders or senior leadership
- Familiarity with basic accounting concepts or financial reporting

Pay: ₹20,000.00 - ₹30,000.00 per month

Application Question(s):

- Do you have hands-on experience building Notion databases and dashboards (not just viewing them)

Yes / No / Willing to learn

- Have you used AI tools like ChatGPT or Claude for work tasks (writing SOPs, reports, summaries)

Yes / No

- Have you ever built a report, tracker, or dashboard from scratch in Excel or Google Sheets?

Yes/No

Work Location: In person

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