JLL supports the Whole You, personally and professionally.

Title

Facility Executive

Business unit

IFM

Reporting to

Assistant Manager/ Manager - Client Services

Key stakeholders

IFM

Direct Reports

Team consisting of

1. Nil

Duties & Responsibilities

What this job involves

- Support HR and Admin functions for seamless operations

Handle employee lifecycle management and administrative coordination

Ensure compliance with HR policies and administrative procedures

Coordinate between HR requirements and administrative execution

Manage employee records, documentation, and facility administrative needs

Key HR & Administrative Functions : Handle employee onboarding including documentation.

Process HR documentation including PF ESIC documentation, banking process.

Handle employee grievances coordination for PF / Meal card

Administrative Responsibilities : Coordinate employee engagement activities and office events

Coordinate office administration including supplies, maintenance, and housekeeping oversight

Manage SEZ (Special Economic Zone) office activities, including proper handling of inward and outward material flow and documentation. Oversee housekeeping department manpower allocation and coordinate soft services to maintain office premises in optimal condition.

Supervise mail room operations, managing inward and outward courier services for both domestic and international shipments while maintaining accurate delivery records and data.

Handle stationery department operations,



placing monthly orders and maintaining inventory data to ensure adequate supplies across departments. Prepare and distribute monthly MMR (Material Management Reports) sheets to respective stakeholders.

Maintain detailed consumption data for monthly beverages, Café Coffee Day (CCD) usage, and electricity consumption to support budgeting and resource planning.

Support and coordinate annual day events and company sports events, handling logístical arrangements and execution responsibilities. Manage access control systems to ensure proper security protocols.

Generate monthly purchase orders (POs) and maintain attendance records for support staff, ensuring accurate tracking and reporting.

Vendor Management - JLL and CITCO

Performance objectives

Ensure 100% compliance with HR policies and labor law requirements

Maintain accurate employee records and documentation standards

Support seamless employee experience through efficient HR-Admin coordination

Key skills

Knowledge of HR processes and labor law compliance

Strong interpersonal and communication abilities

Proficiency in HRIS systems and administrative software

Confidentiality and professional ethics maintenance

Problem-solving and coordination capabilities





Personalized advantages that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Facility Executive (Pune)
🏢 JLL
📍 Pune