Position : Asstt. Manager - Administration

Job Summary : Key Responsibilities : Statutory Compliances :

- To ensure statutory compliance DISH, AMC, ESIC, EPF, GIDC, PASRA, FSSIA, Trade unions and maintain the records
- To ensure licenses renewal, timely return / challans & establishing close coordination with statutory authority for smooth operations & compliances

Payroll Administration :

- Ensure end-to-end payroll processing (salary, incentives, deductions, reimbursements) is completed accurately and within defined timelines.
- Manage compliance with statutory requirements (PF, ESI, PT, TDS, labour laws) and prepare timely submissions and reports.
- Maintain employee payroll records, validate inputs, and perform reconciliation of payroll data, ensuring confidentiality and accuracy

Attendance & Leave Management

- Oversee daily attendance tracking through systems/biometric tools, ensuring data accuracy and resolving discrepancies.
- Manage employee leave records (casual, sick, earned leave), ensure adherence to company policy, and process approvals in coordination with managers.
- Generate attendance and leave reports, analyze trends (absenteeism, late marks), and ensure alignment with internal policies and labour regulations.

Operations & Employee Logistics :

- To manage the company's cars and employees shuttle services, keeping strict track of fuel expenses, route optimization & time management
- To oversee daily company canteen operations, ensure food quality standards, manage raw material purchases, enforce hygiene guidelines & establish day operation controls
- To ensure cross-checking employees shift attendance logs, employees entry / exit times, and bio-metric system registers

Facility Management :

- To monitor the security team, oversee CCTV operations,



manage visitor logs and authorize gate pass systems for staff, workers and materials
- To supervise the daily cleaning, hygiene and maintenance of the offices, shop floor and public zones
- To ensure the waste in-house movement & manage the waste as per company standard requirement
- To ensure landscaping management & maintained high level greenery in the facility
- To track routinely & re-order general office stationery, safety tools and pantry stocks

Contractors Management :

- To ensure 100% compliances management within the statutory frameworks & maintain the records
- To cross-check contractor gate logs and biometric data daily to prevent billing errors
- To verify, clear & process monthly invoices only after checking compliance documents and challans

Hiring & onboarding :

- To coordinate Apprentice, FTE, Contracts employees hiring & ensure the management on board as per schedule
- To establish close coordinator with internal stakeholder for timing raising the manpower request & proceed for hiring

Grievance Handling :

- To set up and manage structured systems to address worker complaints regarding shifts, wages, safety or workplace harassment.

Job Specifications : Qualification : Master of Social Work (MSW) / Master of Human Resources / Science graduate.

Experience : 8 to 12 years of experience in general administration, specifically within a manufacturing plant or engineering industry

Core competency : Robust vendor negotiation, problem-solving under shopfloor pressure, time-management skills, welfare grievance handling

Technical skills : Proficient in Microsoft Office and experienced with biometric attendance software or statutory portals

Statutory Knowledge : Knowledge of relevant Health, Safety, Employees welfare regulations, Industrial regulation and ISO standards.

📌 Asst Manager - Admin (Ahmedabad)
🏢 Ingersoll Rand
📍 Ahmedabad