Job description:

1. Billing and Invoicing :

- Prepare and generate E-Invoices & E-way bills based on sales orders, contracts, or other related documentation.
- Ensure the accuracy of E-Invoices, including taxes, discounts, and other applicable charges.
- Monitor and track overdue payments and follow up with customers for timely collections.
- Ensure that all required documents (e.g., invoices, packing lists) are attached and accurate before dispatch.
- Coordinate with the production team to ensure that the right products are picked and packed for delivery.

1. Dispatch Management :

- Organize and schedule dispatch operations, co-ordinate with transporter for dispatch of goods on time
- Ensure the timely dispatch of goods based on customer orders and shipping schedules.
- Monitor shipment progress and track the movement of goods to ensure timely delivery.

1. Record Keeping and Documentation :

- Maintain and update billing records in the accounting system.
- Ensure all billing documents are filed and stored in an organized manner.
- Update client information and payment history regularly in the system.
- Update inventory systems and databases to reflect the dispatched items and quantities.

1. Payment Processing :

- Process payments received from clients, ensuring correct allocation to respective accounts.
- Coordinate with the finance department to reconcile payments and outstanding balances.

1. Handling Customer Inquiries :

- Respond to customer inquiries related to billing issues, disputes, and clarifications.
- Resolve billing discrepancies in a timely manner and escalate unresolved issues to senior management.
- Work with the sales or customer service team to ensure accurate billing details.

1. Reporting :





- Prepare and provide billing-related reports to management as needed.
- Assist with financial reporting related to revenue recognition, aging reports, and financial audits.

1. Compliance and Taxation :

- Ensure that all billing processes comply with relevant tax laws and regulations.
- Work with the accounting team to ensure that applicable taxes are correctly applied.

1. Collaboration :

- Collaborate with other departments (sales, finance, and customer service) to ensure a smooth billing process.
- Participate in process improvement initiatives to streamline billing procedures.

Required Skills and Qualifications :

- Education : A Bachelor's degree in Commerce, Accounting, Business Administration, or a related field is preferred.

- Experience : Minimum 1-2 years of experience in billing, accounting, or a related field.

- Technical Skills :

- Proficiency in accounting software (Tally Prime).

- Familiarity with Microsoft Office Suite (Excel, Word).

- Knowledge of invoicing systems and financial procedures.

- Attention to Detail : Solid focus on accuracy, ensuring that invoices and financial records are correct.

- Communication Skills : Ability to effectively communicate with clients and internal teams to resolve billing-related issues.

- Problem-Solving Skills : Ability to handle billing discrepancies and offer solutions.

- Time Management : Capable of handling multiple tasks, ensuring that billing deadlines are met.

Preferred Skills :

- Experience in the industry : Experience in manufacturing industries may be advantageous.
- Certifications : Certification in accounting (Tally) may be preferred.

Pay: ₹15,000.00 - ₹18,000.00 per month

Experience :

- Billing: 1 year (required)

Work Location: In person

📌 Billing Executive (Dispatch Dept) (Ambernath)
🏢 Vishal Cables
📍 Ambernath