Junior Executive - Office Administration - Mumbai

Location : Vikhroli, Mumbai Company : Georg Fischer India Experience Required : 4-5 Years

Job Purpose

We are looking for a proactive and well-organized Office Administration Executive to independently manage the day-to-day administration activities of our Mumbai office. The role requires ensuring smooth office operations, maintaining statutory and facility-related compliances, coordinating with internal stakeholders and external vendors, and providing efficient administrative support for a qualified office environment of ~50 employees.

Key Responsibilities

General Office Administration

- Manage overall administration and smooth functioning of the Office Facility.
- Ensure proper upkeep, cleanliness, and maintenance of office premises.
- Coordinate with housekeeping staff and facility vendors for uninterrupted office operations.
- Monitor and replenish office stationery, pantry supplies, consumables, and other office requirements.
- Handle procurement activities related to administration and office facilities in line with company processes.

Facility & Landlord Management

- Act as the primary point of contact with the landlord/building management.
- Coordinate for office maintenance, repairs, parking, access cards, utility-related matters, and facility escalations.
- Ensure timely renewal and maintenance of lease-related documentation and records.

Statutory & Compliance Coordination

- Manage and coordinate office-related statutory compliances including Shop & Establishment License and other municipal / local regulatory requirements.
- Maintain records of licenses, permits, agreements, insurance documents, and compliance-related documentation.
- Coordinate with internal teams and external agencies for timely renewals and submissions.

Travel, Visa & Guest Coordination





- Handle domestic and international travel arrangements including flight bookings & hotel reservations through external vendor, visa documentation, forex coordination, and travel insurance.
- Support employees and visiting guests with travel-related documentation and coordination.
- Manage guest visits, meeting room arrangements, hospitality, and pantry support.

Vehicle & Transport Management

- Coordinate vehicle rental arrangements for employees and guests as required.
- Manage company car maintenance, servicing schedules, insurance renewals, and related documentation.

Vendor Management

- Identify, coordinate, and manage external vendors/service providers for office administration activities.
- Ensure timely processing of vendor bills, invoices, and related documentation.
- Monitor vendor performance and service quality.

Documentation & Record Management

- Maintain accurate records and documentation related to office administration activities.
- Ensure proper filing and tracking of contracts, invoices, AMCs, insurance papers, licenses, and office assets.
- Prepare administrative MIS reports and support audits whenever required.
- Graduate in any discipline.
- 4-5 years of relevant experience in office administration/facility administration roles.
- Experience handling administration for a corporate office setup of ~50 employees.
- Good knowledge of local office administration compliances and coordination activities.
- Strong vendor management and negotiation skills.
- Good communication and interpersonal skills.
- Ability to multitask, prioritize, and work independently.

Key Competencies

- Ownership & Accountability
- Attention to Detail
- Coordination & Follow-up
- Vendor Management
- Problem Solving
- Service Orientation
- Documentation & Compliance Management

Reporting To

Administration Lead

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits :

- Cell phone reimbursement
- Flexible schedule
- Paid time off
- Provident Fund

Work Location: In person

📌 Junior Executive - Office Administration - Mumbai (Vikhroli)
🏢 GEORG FISCHER
📍 Vikhroli