Job Description and Requirements : Logistics and Admin Work : Others Dept related tasks : Maintaining Expenses bills file.

Key Responsibilities

- Managing the meeting schedules. Organize critical meetings basis the guidance from department head and ensure adequate technical arrangements for the meetings - VC (Video Conference) & AC (Audio Conference)
- Capturing the minutes and actionable of the weekly team meetings and do a follow-up to ensure closure on the actionable.
- Centralization and record keeping of actionable from senior management reviews and ensuring timely closure of actionable through follow-ups
- Ensuring timely business compliances from all asset teams on pre-defined activities like Vendor/Partner SLAs submissions in GRC, Invoice submissions, Agreement consolidations
- Creation and Access management of a central repository of different product/partnership documents.
- Organize and prepare for meetings (monthly team gatherings, critical internal meetings, external meetings), including gathering documents and attending to logistics of meetings
- Support the Head Audit in managing the day to day tasks, inventory management,



printing and critical document transfers.
- Consolidate the list of WeTQ reward nominations across the asset teams and submit it for department head’s review. Also post the approval, enter the winner details in the WeTQ portal.
- Centralize the Leaves and Travel expenses for the Asset and Strategic Alliances team
- Support in making any Domestic & Foreign travel arrangements, bookings and coordination.
- Visitor Management. Support in making requisite arrangements for any foreign delegate
- Maintaining various MIS reports and publish them to Asset leadership stakeholders for any escalation/decision.
- Help staff with Visiting Cards printing

Required Experience

- Minimum 3-4 years of experience of working as Executive Assistant to Department Head

Education & Preferred Qualifications

- Graduate

Core Competencies

- Valuable communication skills
- Understanding of Microsoft Office
- Time-management skills
- Strong service orientation

Location : Mumbai

Job : Administration

Schedule : Regular

Employee Status : Full time

📌 Senior Officer, Executive Assistant, Legal Compliance and Secretariat (Mumbai)
🏢 DBS Bank
📍 Mumbai