Job Description: Admin Executive

Company: Healing Hands Clinic Pvt. Ltd.
Location: Chinchwad, Pune, Maharashtra
Department: Administration
Experience: 2–4 years, preferably in the healthcare industry
Employment Type: Full-Time

About Healing Hands Clinic

Healing Hands Clinic is a specialized healthcare organization focused on providing advanced treatments for proctology-related conditions, including piles, fissures, fistulas, and pilonidal sinus. We emphasize quality patient care, operational efficiency, and advanced treatment techniques.

Job Summary

We are looking for a proactive and organized Admin Executive to manage the day-to-day administrative operations of our Chinchwad branch. The ideal candidate should have prior experience in hospital or healthcare administration, with a strong understanding of clinic operations, patient coordination, inventory management, documentation, and administrative compliance.

Key Responsibilities

1. Healthcare Administration & Branch Operations

- Manage the day-to-day administrative activities of the clinic to ensure smooth functioning.
- Coordinate with doctors, nursing staff, front desk executives, and other departments.
- Ensure adherence to company policies, standard operating procedures (SOPs), and healthcare protocols.
- Monitor branch requirements and ensure the timely availability of administrative resources.
- Support branch management in improving operational efficiency and patient experience.

2. Inventory & Asset Management

- Maintain inventory records for medical consumables, stationery, uniforms, and other administrative supplies.
- Monitor stock levels and coordinate timely procurement of required materials.
- Maintain records of equipment, assets, and maintenance activities.
- Coordinate with vendors and service providers for repairs, maintenance,



and other facility-related requirements.

3. Documentation & Compliance

- Maintain accurate administrative records, registers, and branch documentation.
- Ensure proper maintenance of bills, invoices, purchase records, and other supporting documents.
- Assist in maintaining healthcare-related documentation and ensuring compliance with applicable requirements.
- Coordinate with the Head Office for audits, documentation, and administrative reporting.

4. Staff Coordination & Attendance

- Monitor staff attendance, shift schedules, and leave records.
- Coordinate with the HR department regarding attendance discrepancies, employee documentation, and staff-related administrative matters.
- Ensure adherence to duty schedules and branch-level administrative policies.

5. Billing, Expenses & Vendor Coordination

- Maintain records of branch expenses, petty cash, invoices, and vendor payments.
- Coordinate with the Accounts and Finance teams for bill verification and payment processing.
- Ensure proper documentation and timely submission of expense statements.
- Follow up with vendors for supplies, services, and pending invoices.

6. Facility & Patient Support

- Ensure the clinic premises are clean, organized, and well-maintained.
- Coordinate housekeeping, maintenance, and other facility management activities.
- Support the front desk and clinical teams in resolving administrative issues affecting patient services.




- Ensure a qualified and patient-friendly environment within the clinic.

7. Reporting & Coordination

- Prepare daily, weekly, and monthly administrative reports as required.
- Coordinate with the Branch Partner, Cluster Head, and Head Office for operational updates.
- Identify administrative challenges and take timely corrective action.

Required Qualifications & Experience

- Graduate in any discipline; a degree in Hospital Administration or Healthcare Management will be preferred.
- 2–4 years of experience in administration, preferably in a hospital, multispecialty clinic, or healthcare organization.
- Candidates with hands-on experience in hospital or clinic administration will be given preference.
- Good knowledge of healthcare administrative processes, documentation, inventory control, vendor management, and facility coordination.
- Basic knowledge of MS Excel, MS Word, email communication, and reporting.
- Strong organizational, communication, and problem-solving skills.
- Ability to coordinate with doctors, clinical staff, vendors, and management.

Preferred Candidate Profile

- Prior experience managing the administrative operations of a hospital or clinic.
- Familiarity with healthcare documentation, audits, inventory management, and facility maintenance.
- Ability to work independently and manage multiple responsibilities.
- Strong attention to detail and a proactive approach to resolving operational issues.
- A patient-focused and service-oriented attitude.

Work Location

Healing Hands Clinic, Chinchwad, Pune

How to Apply

Interested candidates can share their updated CV with the HR team at [email protected].

Pay: ₹25,000.00 - ₹33,000.00 per month

Benefits:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Admin Executive (Pimpri-Chinchwad)
🏢 Healing Hands Clinic
📍 Pimpri-Chinchwad