We Are Hiring !
Position: Admin & Vendor Coordination
Company: Pillar & Nest
Location: Panjim, Goa
Employment Type: Full-time
Work Arrangement: Office-based, with occasional vendor visits
About Pillar & Nest
Pillar & Nest is a premium property care and lifestyle management company in Goa. We look after homes, villas and holiday properties for owners living in Goa, elsewhere in India and abroad.
About the Role
We are looking for an organised, proactive and detail-oriented Admin & Operations Coordinator to run our office administration, keep our vendor network organised and follow up with clients after each service. You will work closely with our Property & Rentals Executive. They manage properties and vendors on site; you handle the records, quotations and follow-ups from the office.
Key Responsibilities
Office Administration & Documentation
- Manage day-to-day office administration and keep records organised and up to date.
- Prepare and maintain documents, reports, forms and spreadsheets.
- Handle data entry, filing, quotations and invoices.
- Keep client documents confidential.
Vendor Coordination & Onboarding
- Find and contact vendors and service providers across our service categories.
- Collect vendor details, quotations, rates and required documents, and keep the vendor database up to date.
- Follow up with vendors on pricing, availability, service delivery and pending work.
- Build and maintain good working relationships with vendors.
Client Follow-Up
- Follow up with clients after each service to check they are satisfied.
- Record feedback and coordinate the resolution of any concerns.
- Prepare service summaries and follow-up reports.
Operations Support
- Schedule appointments, meetings and vendor visits.
- Log service requests and track completed and pending work.
- Support the team with other administrative and operational tasks as required.
Requirements
- Graduate in any discipline.
- 0–2 years' experience in office administration, operations or vendor coordination; freshers are welcome.
- Positive spoken and written English; Konkani, Hindi or Marathi is an advantage.
- Working knowledge of MS Office or Google Workspace (Sheets, Docs, Gmail), particularly spreadsheets.
- Organised, with strong attention to detail.
- Comfortable speaking with vendors, negotiating basic quotations and following up professionally.
- Able to manage several tasks at once and work independently.
Ideal Candidate
Someone dependable, professional and organised, who is comfortable with both desk work and dealing with vendors and clients. You take ownership of your tasks and make sure documentation, vendor onboarding and follow-ups are completed on time.
Work Location & Schedule
- Location: Panjim, Goa
- Working Days: Monday to Saturday, as per the company's working schedule.
- Mainly office-based, with occasional vendor visits.
*Salary*
- ₹15,000–₹20,000 per month, depending on experience.
To Apply
Interested candidates may share their updated CV along with details of their relevant experience to
[email protected]
+91-XXXXXXXXXX
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Paid time off
Work Location: In person
📌 Admin & Operations Coordinator (Panaji)
🏢 Pillar and Nest
📍 Panaji