Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to support the CEO in daily business operations, administrative coordination, meeting management, communication, and follow-ups. The candidate will act as a key coordination point between the CEO, senior management, internal departments, clients, and external stakeholders.

Key Responsibilities1. Calendar & Schedule Management

- Manage the CEO's calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings and ensure timely reminders.
- Arrange travel, accommodation, transportation, and meeting logistics.
- Prioritize appointments and manage schedule changes efficiently.

2. Meeting & Documentation Management

- Prepare meeting agendas, presentations, reports, and briefing documents.
- Record meeting minutes and track action items.
- Follow up with department heads and senior team members on pending tasks.
- Maintain confidential files, records, and key business documents.

3. Communication & Coordination

- Handle emails, calls, correspondence, and communications on behalf of the CEO when required.
- Coordinate with department heads, project teams, consultants, clients, and vendors.
- Ensure timely communication of management decisions and instructions.
- Monitor pending matters and provide regular updates to the CEO.

4. Business & Project Coordination

- Coordinate with Projects, Sales & Marketing, Finance & Accounts, HR, Legal, and Procurement teams.
- Track project updates, management deadlines, and important deliverables.
- Collect reports and updates from various departments for management review.
- Support the CEO in reviewing business presentations, MIS reports, and operational updates.
- Ensure assigned tasks are followed up and completed within agreed timelines.

5. Administrative & Executive Support

- Prepare professional letters, emails, presentations, and reports.
- Manage travel claims,



expense records, and meeting arrangements as required.
- Maintain an organized filing system for confidential documents.
- Handle other executive and administrative responsibilities assigned by the CEO.

6. Confidentiality & Professionalism

- Maintain strict confidentiality of business, financial, employee, and strategic information.
- Exercise discretion while handling sensitive communications and documents.
- Represent the CEO's office professionally when interacting with internal and external stakeholders.

Required Qualifications

- Bachelor's degree in any discipline; MBA or management qualification is an advantage.
- Excellent written and verbal communication skills.
- Proficiency in MS Office, especially Excel, Word, and PowerPoint.
- Strong calendar management, coordination, documentation, and follow-up skills.
- Ability to manage multiple priorities and work under pressure.

Required Experience

- 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar executive support role.
- Experience supporting a CEO, MD, Director, or senior leadership is preferred.
- Experience in real estate, construction, infrastructure, or a related industry is an advantage.

Key Competencies

- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proactive follow-up and problem-solving ability.
- Professional presentation and stakeholder management.
- High level of discretion and confidentiality.
- Attention to detail and ability to prioritize urgent matters.

Key Performance Indicators (KPIs)

- Effective calendar and meeting management.
- Timely completion and follow-up of management action items.
- Accuracy of reports, minutes, and documentation.
- Timely coordination between the CEO and departments.
- Professional handling of confidential information and correspondence.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Mumbai)
🏢 ROSWALT BUILDCON
📍 Mumbai