Job Description: Tender Manager

Company: Prabha Services
Location: Vadodara, Gujarat
Experience: 5+ years
Department: Business Development / Tendering & Contracts
Reports to: Head – Business Development / Director

Role Summary

We are looking for a Tender Manager to lead our end-to-end tendering process: identifying opportunities, preparing and submitting competitive bids, and following through to award. The ideal candidate has hands-on expertise with the GeM portal and other government and PSU e-procurement portals, and a solid grasp of commercial and technical bid documentation.

Key Responsibilities

- Identify and track relevant tenders on GeM, CPPP, state e-procurement portals, and PSU/private client portals (e.g., NTPC, GSECL, GETCO, IOCL, L&T;, BHEL and similar).
- Study tender documents (NIT, RFP, GCC/SCC, BOQ, technical specifications) and assess eligibility, risks and commercial implications.
- Prepare, review and submit technical and commercial bids within deadlines, in coordination with engineering, projects, finance and legal teams.
- Manage vendor and subcontractor enquiries, and obtain quotations for pricing.
- Prepare cost estimates, price bids and BOQ-based offers; support the pricing strategy for competitive positioning.
- Handle GeM registration, catalogue management, bid participation, bid-to-RA (Reverse Auction) and order acceptance.
- Manage Digital Signature Certificates (DSC), EMD/bid security, performance bank guarantees and tender fee payments.
- Attend pre-bid meetings, raise queries,



and handle clarifications and technical/commercial negotiations.
- Maintain a tender pipeline, MIS and win/loss analysis, and report status to management.
- Keep company credentials current (past experience, financials, certificates, registrations, empanelments) for pre-qualification.
- Hand over awarded contracts to the project team with complete documentation.

Required Qualifications & Skills

- Graduate in Engineering (Mechanical / Electrical / Civil) or Commerce / BBA / MBA. A diploma with strong tendering experience is also acceptable.
- Minimum 5 years of experience in tendering, bidding and proposal management.
- Proven expertise on the GeM portal and other e-tendering portals (e.g., CPPP, Nextenders, Tender Tiger, state portals, Ariba).
- Good understanding of tender terms, eligibility criteria, and contract and commercial clauses.
- Proficiency in MS Excel, Word, and PDF tools; strong documentation and costing skills.
- Excellent written communication, attention to detail and the ability to work to tight deadlines.

Preferred

- Experience in EPC / Engineering Services / Industrial projects (power, material handling, coal handling, etc.)
- Familiarity with reverse auctions and L1 pricing strategies.
- Knowledge of GST, MSME benefits, Make in India and local content norms.

Compensation

As per industry standards and experience.

How to Apply

Send your CV to [email protected] with the subject line “Application – Tender Manager (Vadodara)”.

Work Location: In person

📌 Tender Manager (Vadodara)
🏢 Prabha Continuous Utility Services
📍 Vadodara