Company: Monita Patel & Associates

Location: Nagpur, Maharashtra

Job Type: Full-time

Work Mode: On-site

Experience: 0–2 years

About Monita Patel & Associates

Monita Patel & Associates is an interior design studio led by Principal Designer Monita Patel, with over 24 years of industry experience. The studio focuses on delivering thoughtful, well-executed interior design projects while maintaining high standards of professionalism and operational efficiency.

We are looking for a proactive and organised Junior Operations & Administration Executive to support daily office operations, petty cash management, employee coordination, record keeping, and general administrative activities. The ideal candidate should be responsible, detail-oriented, comfortable handling basic financial records, and capable of ensuring the smooth functioning of the office.

Job Responsibilities

Petty Cash Management and Expense Tracking

Maintain and manage daily petty cash transactions.

Record all cash receipts, payments, reimbursements, and office expenses accurately.

Maintain petty cash registers, vouchers, bills, and supporting documents.

Collect bills and receipts from employees for office-related purchases and expenses.

Track daily expenses and prepare petty cash statements for management review.

Monitor cash balances and inform management when funds need replenishment.

Ensure all expenses are properly documented and approved before payment.

Coordinate with the accounts team for expense reconciliation and submission of records.

Daily Office Operations

Ensure the office is organised, functional, and ready for daily operations.

Monitor office supplies, stationery, refreshments, and other essential requirements.

Coordinate office maintenance, housekeeping, repairs, and service requests.

Follow up with vendors and suppliers regarding purchases, deliveries, and pending requirements.

Maintain records of office inventory, equipment, and consumables.

Support the management team with daily operational requirements.

Ensure office facilities and common areas are maintained properly.

Employee Operations and Coordination

Assist with employee attendance records, daily coordination,



and routine administrative requirements.

Coordinate employee requests related to stationery, office facilities, documents, and other workplace needs.

Maintain employee-related registers and operational records as assigned.

Support the HR team with document collection, onboarding arrangements, and employee communication.

Coordinate internal meetings, employee activities, and office schedules.

Follow up with employees regarding pending administrative tasks and documentation.

Help ensure employees follow office procedures and operational guidelines.

Purchase and Vendor Coordination

Coordinate purchases of stationery, office supplies, refreshments, and other operational items.

Obtain quotations and compare prices wherever required.

Maintain vendor details, purchase records, invoices, and payment follow-ups.

Track pending orders and ensure timely delivery of required materials.

Coordinate with management before making purchases or committing to expenses.

Maintain records of vendor payments and outstanding bills.

Documentation and Data Management

Maintain physical and digital records of expenses, purchases, invoices, and office documents.

Update Excel sheets and Google Sheets for petty cash, inventory, expenses, and administrative activities.

Prepare daily or weekly operational reports as required.

Ensure records are accurate, organised, and easily accessible.

Maintain confidentiality of financial documents and internal company information.

General Operational Support

Assist management and the HR team with day-to-day operational tasks.

Coordinate meetings, deliveries, office requirements, and other administrative activities.

Identify office-related issues and ensure timely resolution.

Follow up on pending tasks and maintain a checklist of daily responsibilities.





Support smooth coordination between employees, vendors, management, and other departments.

Required Qualifications and Skills

Graduate in Commerce, Business Administration, Management, or a related field.

0–2 years of experience in office administration, operations, accounts support, or a similar role. Freshers with strong organisational skills may also apply.

Basic knowledge of petty cash handling, expense tracking, and bill management.

Working knowledge of MS Excel, Google Sheets, and email communication.

Good numerical accuracy and attention to detail.

Strong organisational, coordination, and follow-up skills.

Honest, reliable, and responsible when handling cash and financial records.

Good communication skills and a willingness to take ownership of assigned tasks.

Ability to manage multiple routine tasks and meet deadlines.

Preferred Candidate Profile

The ideal candidate should be hands-on, dependable, and comfortable managing the practical day-to-day requirements of an office. The candidate must be capable of handling petty cash responsibly, maintaining expense records, coordinating employee needs, managing office supplies, and ensuring that operational tasks are completed without constant supervision.

Candidates who are organised, proactive, good at follow-ups, and comfortable working with Excel-based trackers will be preferred.

What We Offer

An opportunity to work with an established interior design practice.

Exposure to office operations, administration, expense management, and employee coordination.

Opportunities to develop practical operational and management skills.

A cooperative working environment with opportunities for professional growth.

How to Apply

Interested candidates are requested to apply with their updated resume, highlighting any experience in office administration, petty cash management, expense tracking, employee coordination, or general operations.

Job Type: Full-time

Work Location: In person, Nagpur, Maharashtra

Pay: ₹10,000.00 - ₹32,000.00 per month

Benefits:

- Paid sick time
- Paid time off

Work Location: In person

📌 Jr. Operations Executive (Nagpur)
🏢 MONITA PATEL N ASSOCIATES
📍 Nagpur