Job Description – Accounts Executive (Bookkeeping), VFPLPosition overview

Field

Details

Job title

Accounts Executive – Bookkeeping & Reconciliation

Company

VFPL

Department

Accounts & Finance

Reports to

Accounts Manager / Finance Controller

Location

NSP Recent Delhi

Employment type

Full-time, permanent

Experience

3–5 years in end-to-end bookkeeping in Tally, preferably project-based accounting

Salary range

30 to 40 K

Role summary

The Accounts Executive will own complete, project-wise bookkeeping for VFPL in Tally. This covers sales, purchases, banks, journals, petty cash, TDS, RCM and GST.

The role also owns all key reconciliations (bank, sales, GST, TDS / 26AS, intercompany, debtors and creditors) so that the books are accurate, up to date and ready for GST returns, TDS returns, audits and management reporting.

Key responsibilities – bookkeepinga) Project-wise accounting in Tally

- Maintain cost centres / cost categories for each project so every sale, purchase and expense is tagged to the right project.
- Generate project-wise profitability, cost and expense reports for management review.

b) Sales

- Book all sales invoices, credit notes and debit notes with correct customer, project, item, HSN and GST details.
- Ensure sales are matched with e-invoices and e-way bills.

c) Purchase

- Book purchase invoices, purchase returns and debit notes with correct vendor, project, GST and TDS details.
- Verify invoices against purchase orders and goods receipt before booking.

d) Banks

- Record all bank receipts and payments daily, linking receipts and payments to the correct bills (bill-by-bill).

e) Journal entries

- Pass journals for provisions, accruals, prepaid expenses, depreciation, adjustments and month-end closing entries.

f) Petty expenses and g)



Cash book

- Record petty cash and site expenses with supporting vouchers and approvals.
- Maintain the cash book and verify physical cash balance with books regularly.

h) TDS entry

- Account for TDS on payments under applicable sections (194C, 194J, 194I, 194H, 194Q and others) at the correct rates.
- Calculate monthly TDS liability and share data for challan payment and quarterly returns.

i) RCM entry

- Identify transactions liable under reverse charge (GTA, legal services, unregistered supplies as applicable) and book RCM liability and input.

j) GST output liability and input

- Compute monthly GST output liability and eligible input tax credit (ITC).
- Prepare data for GSTR-1 and GSTR-3B and ensure blocked or ineligible credits are excluded.

Key responsibilities – reconciliations

Reconciliation

What it involves

Frequency

Bank reconciliation

Books vs. bank statement for every account; clear unreconciled items

Monthly (weekly for main accounts)

Sales reconciliation

Sales register vs. e-invoice, e-way bill and GSTR-1

Monthly

GST reconciliation

Purchase register vs. GSTR-2A / 2B; GSTR-1 and GSTR-3B vs. books; follow up vendors for missing ITC

Monthly

TDS reconciliation

TDS deducted vs. paid vs. returns filed; TDS deducted by customers on receipts

Quarterly

26AS / AIS reconciliation

Form 26AS / AIS vs. books; follow up for Form 16A and corrections

Quarterly





Intercompany reconciliation

Balances and transactions with group companies matched and confirmed

Monthly

Debtors / creditors reconciliation

Ledger confirmations, ageing reports and follow-up on differences

Monthly; confirmations quarterly

Skills, qualifications and experience

- B.Com / M.Com or equivalent; CA Inter / CMA Inter is an advantage.
- 3–5 years of hands-on bookkeeping in Tally Prime, preferably in project-based, EPC, construction or trading companies.
- Strong working knowledge of GST (ITC rules, RCM, GSTR-1, GSTR-3B, GSTR-2B), TDS sections and rates, and Form 26AS / AIS.
- Experience with cost centre / project-wise accounting and intercompany transactions.
- Good MS Excel skills (VLOOKUP / XLOOKUP, pivot tables) for reconciliations.
- Accuracy, discipline in month-end closing and ability to coordinate with vendors, customers, banks and auditors.

Key performance indicators

KPI

Target

Daily transactions (bank, cash, sales, purchase) booked

Same day / next working day

Expenses tagged to correct project / cost centre

100%

Monthly books closed

By the 7th of the following month

Bank reconciliation completed

By the 5th of the following month

GST data ready for GSTR-1 / GSTR-3B

2 days before due date

TDS liability shared for payment

By the 3rd of the following month

Unreconciled GST / 26AS differences

Identified and followed up every month / quarter

Intercompany and party balances confirmed

Quarterly, zero unexplained differences

Interest, late fees or penalties due to accounting errors

Zero

Pay: Up to ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

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