Job Title: Operations Assistant
Department: Shipping / Marine Operations
Qualification: BE or Diploma in Mechanical Engineering or Electrical Engineering
Experience: 1–3 years preferred; suitable fresher’s may also apply
Job Location: Fort Mumbai

Employment Type: Full time

1. Job Summary

We are looking for a motivated and detail-oriented Operations Assistant to support vessel operations, purchasing, maintenance coordination, and inventory management. The candidate will be responsible for coordinating with vessel crew, suppliers, vendors, and the technical team to ensure the timely procurement and availability of spare parts, tools, equipment, and consumables required for vessel operations and maintenance.

The ideal candidate should have good written and spoken English, strong coordination skills, and basic technical knowledge of mechanical or electrical equipment.

2. Key Responsibilities

A. Purchasing and Procurement

- Receive and process purchase requisitions from vessels and the technical department.
- Obtain quotations from suppliers and compare prices, quality, and delivery timelines.
- Prepare purchase orders and coordinate approvals as per company procedures.
- Follow up with suppliers to ensure timely delivery of materials.
- Procure mechanical and electrical spare parts, tools, safety equipment, and general vessel consumables.
- Maintain supplier details, quotation records, purchase orders, and invoices.
- Coordinate with the accounts department regarding invoices and payment follow-ups.
- Assist in controlling purchasing costs without compromising quality.

B. Vessel Maintenance Coordination

- Coordinate routine and preventive maintenance requirements with vessel crew and technical personnel.
- Follow up on maintenance requests and ensure required spare parts are available.
- Maintain records of vessel maintenance activities,



equipment repairs, and replacement parts.
- Coordinate with service providers and technicians for repairs, inspections, and servicing.
- Assist in tracking pending maintenance jobs and reporting their status to management.
- Support the procurement of engine, pump, electrical, plumbing, and other vessel equipment spares, as applicable.

C. Vessel Inventory and Stock Management

- Maintain accurate inventory records of vessel spare parts, tools, equipment, and consumables.
- Update stock registers and inventory spreadsheets whenever materials are received or issued.
- Monitor minimum stock levels and initiate replenishment of essential items.
- Verify quantities against purchase orders, delivery notes, and material requisitions.
- Coordinate the dispatch and delivery of purchased materials to vessels.
- Conduct periodic stock checks and reconcile physical stock with inventory records.
- Identify slow-moving, obsolete, damaged, or excess stock and report discrepancies.
- Maintain records of material consumption and vessel-wise stock balances.

D. Documentation and Reporting

- Prepare daily, weekly, and monthly purchasing and inventory reports.
- Maintain organized records of purchase orders, quotations, invoices, delivery challans, and stock statements.
- Update maintenance trackers and pending purchase requisition reports.
- Prepare and respond to emails with suppliers, vessel personnel, and internal departments.




- Ensure all documents are properly filed and readily available for review.

E. Coordination and Communication

- Communicate professionally with vessel masters, chief engineers, crew members, suppliers, and management.
- Follow up regularly on pending quotations, orders, deliveries, and maintenance requirements.
- Provide timely updates regarding material availability and expected delivery dates.
- Coordinate urgent procurement requirements to minimize operational delays.
- Escalate delays, stock shortages, and procurement issues to the concerned department.

3. Educational Qualifications

- BE or Diploma in Mechanical Engineering.
- BE or Diploma in Electrical Engineering.
- Basic understanding of mechanical and electrical components and spare parts is preferred.

4. Required Skills and Competencies

- Good written and spoken English for email drafting and professional telephone communication skills.
- Knowledge of purchasing, procurement, and vendor management.
- Knowledge of inventory control and stock management.
- Proficiency in MS Excel, MS Word, and email applications.
- Ability to maintain accurate records and prepare reports.
- Strong follow-up, coordination, and organizational skills.
- Ability to prioritize urgent requirements and meet deadlines.
- Attention to detail and willingness to learn marine operations procedures.

Application Process

Interested candidates with a BE or Diploma in Mechanical or Electrical Engineering and good English communication skills may submit their updated CV, highlighting relevant experience in purchasing, inventory management, vessel maintenance, or shipping operations.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time
- Provident Fund

Language:

- English (Required)

Work Location: In person

📌 Operations Assistant (Mumbai)
🏢 Albatross Shipping
📍 Mumbai