Operations & ERP Document Controller

Job Purpose
To support the Post-Award Operations team by keeping all project, procurement, and operational documents properly organised and updated in CRM and Microsoft Dynamics 365 Business Central.

Key Responsibilities

- Set up project/job records once a contract or project is awarded.
- Maintain all project documents in the correct folders and systems.
- Update project and operational information in CRM and Business Central.
- Maintain vendor quotations, Purchase Orders, confirmations, invoices, and supporting documents.
- Ensure POs and vendor documents are linked to the correct project.
- Keep records of mobilisation, delivery, service execution, extensions, replacements, and demobilisation.
- Maintain service reports, timesheets, delivery notes, and completion documents.
- Follow up with the Procurement and Operations teams for missing documents.
- Make sure the latest version of each document is properly saved and old versions are controlled.
- Keep documentation ready to support invoicing and vendor payments.
- Maintain proper records for project changes, cancellations, additional costs, and claims.
- Ensure all required documents are complete before project close-out.
- Organise and archive completed project files for easy future reference.

Skills Required

- Good knowledge of Microsoft Dynamics 365 Business Central and CRM.
- Good knowledge of Excel, Outlook, SharePoint, and OneDrive.




- Basic understanding of procurement and Purchase Order processes.
- Good document control and filing skills.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to handle multiple projects and priorities.
- Experience in service-based operations would be an advantage.

Simple Role Summary

The main responsibility of this role is to make sure every awarded project has complete, accurate, and properly organised documentation from project award until final close-out.

Pay: ₹35,000.00 - ₹40,000.00 per month

Perks:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):

- Do you have hands-on experience using Microsoft Dynamics 365 Business Central
- Do you have experience updating and maintaining data in CRM systems?
- Do you have experience maintaining Purchase Orders, vendor quotations, invoices, and related procurement documents?
- Have you been responsible for document version control and ensuring only the latest approved documents are used?
- Do you have experience coordinating with Operations, Procurement, or Finance teams to collect missing documents?
- Are you comfortable working extensively with ERP systems, document management, and maintaining accurate project records on a daily basis?

Experience:

- ERP systems: 1 year (Required)
- Microsoft Excel: 1 year (Required)

Language:

- English (Required)

Work Location: In person

📌 Operations& ERP Document Controller (Thiruvananthapuram)
🏢 RedOrange
📍 Thiruvananthapuram