Job Title: Admin cum Executive Assistant
Reports To: [Insert Title, e.g., Chief Executive Officer / Managing Director]
Job Overview:
The Admin cum Executive Assistant provides comprehensive, high-level administrative support to executive leadership while managing daily office operations. This dual role acts as the primary gatekeeper for the executive and the central engine ensuring a productive, organized workspace.

Scope of Work

1. Executive Support & Calendar Management

- Calendar Management: Manage and optimize the executive’s daily, weekly, and monthly schedules by prioritizing, scheduling, and rescheduling appointments.
- Gatekeeping: Screen and filter incoming calls, emails, and visitor requests to protect the executive's time and ensure critical matters are prioritized.
- Meeting Preparation: Coordinate internal and external meetings, prepare agendas, compile briefing documents, and log detailed minutes of meetings (MoM) with actionable trackables.
- Correspondence: Draft, review, and format sensitive correspondence, official memos, presentations, and reports on behalf of the executive.

2. Travel & Logistics Coordination

- Itinerary Planning: Arrange complex domestic and international travel, including flights, hotel bookings, visas, ground transportation,



and detailed itineraries.
- Expense Management: Track, compile, and reconcile executive travel expenses and corporate credit card statements for timely reimbursement.

3. Office Administration & Operations

- Inventory Control: Monitor, procure, and maintain stock levels for office stationery, pantry items, and regular workplace supplies.
- Records Management: Establish and maintain a highly organized, secure physical and digital filing system for corporate documents and contracts.

Key Qualifications & Skills

- Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager.
- Technical Savvy: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional verbal and written English communication skills.
- Discretion: Proven ability to handle highly confidential, proprietary corporate and personal data with strict professionalism.
- Soft Skills: Outstanding multitasking abilities, solid time management, problem-solving skills, and a calm demeanor under tight deadlines.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Administration Assistant (Mumbai)
🏢 Multimet Overseas
📍 Mumbai