Position: ERP Operator – Turbo ERP

Department: Accounts
Job Location: A-33/22A , SAHIBABAD INDUSTRIAL AREA SITE - 4 , GHAZIABAD
Experience Required: 1–3 Years ( ERP experience preferred)
Employment Type: Full-Time
Reporting To: Accounts Manager

1. Job Summary

We are looking for a detail-oriented and responsible ERP Operator with practical knowledge of Turbo ERP to manage purchase entries, material receipt documentation, inventory records, vendor coordination, and sundry payable entries. The candidate will be responsible for maintaining accurate ERP data, matching physical stock with system records, tracking pending purchase orders, and coordinating with the Purchase, Stores, and Accounts departments to ensure smooth daily operations.

2. Key Responsibilities

A. Purchase Order (PO) Management

- Generate Purchase Orders (POs) in Turbo ERP based on approved purchase requisitions.
- Verify item descriptions, item codes, quantities, rates, GST, payment terms, and delivery schedules before generating POs.
- Maintain accurate records of all purchase orders.
- Track pending purchase orders and follow up with vendors for timely delivery.
- Coordinate with the purchase department for order amendments, cancellations, and approvals.

B. Material Receipt Note (MRN) Generation

- Generate Material Receipt Notes (MRNs) in Turbo ERP against received materials and applicable purchase orders.
- Verify received quantities against purchase orders, delivery challans, invoices, and physical stock.
- Coordinate with the Stores department to resolve quantity mismatches, damaged materials, shortages, or excess supplies.
- Ensure timely and accurate material receipt entries in the ERP system.
- Maintain proper documentation for all material receipts.

C. Stock Matching and Inventory Management

- Match physical stock with stock balances recorded in Turbo ERP.
- Verify stock receipts, material issues, transfers, returns, and adjustments.
- Identify stock discrepancies and coordinate with the Stores and Purchase teams for correction.
- Maintain accurate item-wise stock records and inventory reports.




- Assist in periodic physical stock verification and stock reconciliation.
- Monitor minimum stock levels and highlight shortages or excess inventory to the concerned department.

D. Vendor Management and Follow-Up

- Coordinate with vendors regarding pending purchase orders, delivery schedules, material shortages, and invoice submissions.
- Follow up on delayed deliveries and maintain vendor communication records.
- Collect and verify vendor quotations, invoices, delivery challans, and other relevant documents.
- Coordinate with vendors and internal departments to resolve discrepancies in rates, quantities, GST, and billing.
- Maintain updated vendor master details and supporting documentation as authorized.

E. Sundry Payable Management

- Enter and maintain vendor bills and sundry creditor/payable records in Turbo ERP.
- Verify vendor invoices against purchase orders, MRNs, and supporting documents.
- Check invoice amounts, GST details, payment terms, and outstanding balances.
- Maintain vendor-wise payable statements and outstanding payment reports.
- Prepare payment due lists and follow up with the Accounts department for payment status.
- Reconcile vendor statements with company records and identify differences.
- Assist in tracking debit notes, credit notes, advances, and pending vendor bills.
- Ensure all payable entries are supported by proper documentation and approvals.

F. ERP Data Entry and Reporting

- Ensure timely and accurate data entry in Turbo ERP.
- Maintain purchase, inventory, material receipt, vendor, and payable records.
- Prepare daily, weekly, and monthly reports as required.
- Generate reports for pending POs, material receipts, stock balances, and vendor outstanding payments.
- Maintain proper filing of invoices, purchase orders, MRNs, and related documents.




- Coordinate with relevant departments to correct ERP data discrepancies.

3. Required Skills and Qualifications

- Graduate in Commerce, B.Com, Business Administration, or a related field preferred.
- 1–3 years of experience in ERP operations, purchase support, inventory management, or accounts coordination.
- Practical knowledge of Turbo ERP will be an advantage.
- Basic understanding of purchase orders, MRNs, stock reconciliation, vendor bills, and sundry payables.
- Good knowledge of MS Excel, including data entry, sorting, filtering, and basic formulas.
- Understanding of GST invoices and basic accounting documentation.
- Good coordination, communication, follow-up, and problem-solving skills.
- Strong attention to detail and accuracy in data entry.
- Ability to manage multiple tasks and meet daily reporting deadlines.

4. Key Performance Indicators (KPIs)

- Accuracy and timeliness of PO and MRN generation.
- Accuracy of physical stock versus ERP stock reconciliation.
- Timely follow-up and closure of pending purchase orders.
- Accuracy of vendor bill entries and payable balances.
- Timely identification and resolution of invoice and stock discrepancies.
- Timely submission of daily, weekly, and monthly ERP reports.
- Proper maintenance of supporting documents and records.

5. Departmental Coordination

The ERP Operator will coordinate regularly with:

- Purchase Department
- Stores and Inventory Department
- Accounts and Finance Department
- Vendors and Suppliers
- Operations and Management Team

6. Key Job Requirements

- Maintain confidentiality of company, vendor, purchase, and financial data.
- Follow company procedures for purchase approvals and payment processing.
- Do not create unauthorized purchase orders, stock adjustments, or payment entries.
- Ensure every transaction is recorded with the necessary supporting documents and approvals.
- Report stock mismatches, duplicate invoices, incorrect entries, and unusual payable differences to the reporting manager.

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

- Flexible schedule

Work Location: In person

📌 ERP Executive (Sahibabad)
🏢 DIVINE INDIA EXPORTS
📍 Sahibabad