Department: Human Resources
Designation: HR Generalist
Reporting To: Management
Location: Plant / Corporate Office

Job Purpose

To manage and coordinate day-to-day HR operations and ensure smooth execution of employee lifecycle processes, HR policies, attendance, payroll coordination, employee relations, recruitment, compliance, training, contractor management, documentation, liaisoning and HR records.

Key Responsibilities

1. Recruitment & Manpower Planning

- Coordinate with department heads to identify manpower requirements.
- Prepare and maintain Manpower Requisitions and Job Descriptions.
- Source candidates through job portals, references, consultants and other channels.
- Screen candidates and coordinate interviews.
- Coordinate selection, salary negotiation and offer/appointment process.
- Maintain recruitment tracker and recruitment records.

2. Joining & Onboarding

- Complete joining formalities and employee documentation.
- Verify and maintain employee KYC and statutory documents.
- Conduct employee induction and orientation.
- Explain company policies, rules, benefits and procedures to new employees.
- Create and maintain employee personal files.

3. Attendance, Leave & Shift Management

- Monitor daily employee attendance and absenteeism.
- Maintain attendance, leave, shift and weekly-off records.
- Coordinate with department heads regarding attendance discrepancies.
- Verify overtime, late coming, early leaving and other attendance-related records.
- Coordinate with concerned departments for shift and manpower planning.

4. Payroll Coordination

- Prepare and verify monthly payroll inputs.
- Coordinate attendance, leave, overtime, deductions and other payroll-related data.
- Coordinate with Accounts/Payroll for monthly salary processing.
- Handle employee salary-related queries and coordinate for resolution.
- Maintain payroll-related HR records.

5. Employee Relations & Grievance Handling

- Handle employee grievances and workplace-related concerns.
- Maintain effective communication between employees and management.
- Support management in resolving employee-related issues.
- Conduct counselling where required.
- Maintain records of grievances and corrective actions.

6. Discipline & Employee Conduct

- Ensure employees follow company rules, policies and code of conduct.
- Monitor disciplinary issues and coordinate with management.
- Prepare warning letters, show-cause notices and other disciplinary documentation as instructed.
- Maintain disciplinary records.
- Support management in disciplinary proceedings.

7. Performance Management

- Coordinate employee performance appraisal processes.
- Maintain performance appraisal records.
- Coordinate confirmation, increment, promotion and transfer processes.
- Follow up with department heads for timely completion of performance evaluations.

8. Training & Development

- Identify training requirements in coordination with department heads.
- Prepare and maintain training calendars.
- Coordinate induction, technical, behavioural and statutory training.
- Maintain training attendance, feedback and effectiveness records.
- Maintain employee skill and training records.

9. Statutory & Labour Compliance

- Coordinate HR-related statutory compliances such as PF, ESIC, Qualified Tax, Bonus, Gratuity and applicable labour-law requirements.
- Maintain statutory records and employee documentation.




- Coordinate with consultants and external agencies for statutory compliance.
- Support labour inspections, audits and statutory submissions.
- Ensure required employee records are maintained as per applicable laws.

10. Contract Labour / Contractor HR Management

- Coordinate with manpower contractors regarding contract employees.
- Monitor contract employee attendance, manpower deployment and overtime.
- Ensure required employee documents and records are maintained.
- Coordinate contractor-related HR issues and employee grievances.
- Support verification of contractor bills based on attendance and manpower records.
- Coordinate with Admin/Accounts/Purchase for contractor-related requirements.
- Monitor applicable labour compliance requirements for contract manpower.
- Maintain contractor-related HR documentation and records.
- Coordinate preparation, renewal and maintenance of manpower/service contract agreements in consultation with Management, Purchase and Legal/Consultants, wherever applicable.
- Maintain records of contractor agreements, work orders, statutory documents and other required documentation.
- Ensure required contractor documents are available and updated before deployment of contract manpower.

11. Contract Agreements & HR Documentation

- Coordinate and maintain employee-related and manpower-related contract documentation.
- Maintain appointment letters, employment contracts, consultant agreements, contractor manpower documents and other HR-related agreements as applicable.
- Coordinate renewal and updating of HR-related agreements before expiry.
- Ensure proper authorization and approval of agreements as per company procedure.
- Maintain systematic physical and digital records of all HR agreements and documents.
- Ensure confidentiality and proper control of employee and contractor documentation.

12. HR Policies & Procedures

- Implement company HR policies and procedures.
- Communicate HR policies and rules to employees.
- Ensure consistent implementation of HR policies.
- Identify gaps in HR processes and recommend improvements.
- Support preparation and revision of HR policies.

13. Employee Engagement & Welfare

- Coordinate employee engagement activities.
- Support employee welfare initiatives.
- Coordinate employee communication and HR-related announcements.
- Support activities related to employee motivation and retention.

14. Separation & Exit Management

- Handle resignation and separation formalities.
- Conduct exit interviews.
- Coordinate notice-period requirements.
- Prepare and verify Full & Final Settlement inputs with Accounts.
- Coordinate return of company assets and clearance formalities.
- Issue relieving, experience and other separation documents as applicable.

15. HR Liaisoning & Coordination

- Coordinate with government departments, statutory authorities, labour authorities and other external agencies for HR-related matters.
- Coordinate with PF, ESIC, Professional Tax, Labour Department and other applicable authorities through authorized consultants/agencies.




- Support labour inspections, notices, inquiries and official correspondence.
- Coordinate with external HR/legal/labour-law consultants for compliance and employee-related matters.
- Maintain records of official communications, notices, submissions and correspondence.
- Coordinate with management and concerned departments for timely response to statutory and government-related matters.
- Ensure timely follow-up on pending HR/statutory matters with concerned authorities and consultants.
- Maintain proper documentation of liaisoning activities and correspondence.

16. HR MIS & Documentation

- Prepare monthly HR MIS reports.
- Maintain manpower, attendance, turnover, recruitment, absenteeism, overtime and other HR reports.
- Maintain accurate and confidential employee records.
- Ensure proper filing and updating of HR documents.
- Maintain physical and digital HR documentation.
- Provide HR data and reports to Management as required.

17. HR Audit & Process Improvement

- Support internal and external HR audits.
- Ensure employee records and HR processes are audit-ready.
- Identify process gaps and recommend corrective actions.
- Maintain confidentiality of employee and company information.
- Ensure proper documentation and traceability of HR processes.

18. Labour Contractor & Security Coordination

- Coordinate with labour/manpower contractors for plant administrative requirements.
- Monitor contractor manpower deployment from an administrative perspective.
- Coordinate with HR regarding contractor-related employee issues.
- Ensure contractors follow plant rules and administrative procedures.
- Support HR and Management in contractor-related IR matters.
- Security staff attendance records related to HR/payroll processing.
- Security personnel joining, employee records and documentation, if security guards are company employees.
- Employee complaints/grievances related to security personnel.
- Employee disciplinary action arising from security violations, in coordination with Admin and Management.
- Employee-related investigations where HR intervention is required.
- Communication of employee-specific disciplinary instructions.
- Security-related employee policy communication in coordination with Admin.
- Contract security manpower's statutory/HR documentation, where applicable, in coordination with the contractor/HR.

Key HR Reports / MIS

- Manpower Status
- Recruitment Status
- Joining & Exit Report
- Attendance & Absenteeism Report
- Overtime Report
- Leave Report
- Employee Turnover Report
- Training Report
- Contractor Manpower Report
- Contractor Documentation Status
- Contract Agreement / Renewal Status
- Payroll Input Report
- HR Compliance Status
- Liaisoning / Statutory Compliance Status
- Employee Grievance Report

Key Performance Indicators (KPIs)

- Recruitment turnaround time
- Employee retention / turnover
- Attendance and absenteeism control
- Payroll input accuracy
- Statutory compliance status
- Training completion
- Employee grievance resolution time
- HR documentation accuracy
- Contractor manpower compliance
- Contractor documentation and agreement renewal status
- Timely completion of HR liaisoning activities
- Timely submission of HR MIS
- HR audit compliance and closure intrested candidate may apply on [email protected]

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 HR Manager (Nashik)
🏢 RD Mining Infrastructure
📍 Nashik