1. Job Summary

We are looking for a responsible and well-organized Admin Manager to oversee daily office administration, maintain workplace efficiency, coordinate with internal teams, and ensure smooth office operations. The ideal candidate should have strong organizational, communication, and problem-solving skills, with the ability to manage administrative activities effectively.

2. Key Responsibilities

- Manage day-to-day office administration and ensure smooth business operations.
- Supervise office maintenance, cleanliness, housekeeping, and workplace facilities.
- Monitor office supplies, stationery, equipment, and inventory; ensure timely procurement.
- Coordinate with vendors, service providers, and maintenance personnel.
- Maintain administrative records, bills, invoices, purchase orders, and expense reports.
- Monitor office expenses and support budget planning and cost control.
- Coordinate employee attendance records, office access, and administrative requirements in collaboration with HR.
- Ensure company assets, equipment, and office resources are properly maintained.
- Coordinate meetings, appointments, travel arrangements, and other administrative requirements.
- Handle internal administrative requests and resolve routine workplace issues.
- Support management with administrative reports, documentation, and operational updates.
- Ensure office procedures are followed and maintain a professional working environment.
- Coordinate with HR and management to implement office policies and administrative procedures.
- Maintain records of vendor agreements, service contracts, and other administrative documents.
- Identify opportunities to improve office efficiency and reduce unnecessary operational expenses.

3. Required Skills





- Strong organizational and administrative management skills.
- Valuable communication and interpersonal skills.
- Vendor management and negotiation skills.
- Basic budgeting, expense tracking, and cost-control knowledge.
- Proficiency in MS Office, particularly Excel and Word.
- Ability to coordinate multiple tasks and meet deadlines.
- Problem-solving and decision-making abilities.
- Attention to detail and effective record management.
- Ability to coordinate with employees, vendors, and senior management.

4. Educational Qualification

- Bachelor's degree in Business Administration, Management, or a related field.
- MBA in Human Resources, Administration, or Business Management is an added advantage.

5. Experience

- Preferred experience: 3–5 years in office administration or administrative management.
- Experience in office operations, vendor coordination, facilities management, and administrative documentation is preferred.

6. Performance Expectations

- Ensure smooth and efficient day-to-day office operations.
- Maintain proper administrative records and documentation.
- Manage office resources and expenses effectively.
- Ensure timely resolution of administrative issues.
- Maintain a clean, safe, and organized workplace.
- Provide regular administrative updates and reports to management.

7. Reporting Structure

The Admin Manager will report to the Managing Director and coordinate with the HR Department on employee-related administrative matters.

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Admin Manager (Madurai)
🏢 NB Media Tech Private
📍 Madurai