Job Title: Logistics Executive

Job Summary

The Logistics Executive is responsible for managing all transportation and logistics operations within

the company, ensuring that consignments—including samples, orders, and other shipments—are

tracked, dispatched, and delivered in a timely and efficient manner. This role involves coordinating

with various internal teams, managing logistics partners, and ensuring the accuracy and

completeness of shipping documentation.

Key Responsibilities

 Tracking Consignments: Monitor the status of all consignments, including samples, orders,

and other shipments. Ensure timely updates and follow-up to maintain accurate tracking

records.

 Logistics Party Assignment: Evaluate and assign appropriate logistics partners for each

consignment based on availability, delivery efficiency, and coverage. Ensure that logistics

parties are assigned by verifying pin code availability.

 Arranging Pickup: Coordinate and confirm pickup arrangements with logistics providers both

verbally and through the system. Ensure that all pickups are scheduled and confirmed in

advance.

 Booking Shipments: Book consignments for dispatch, ensuring that the correct procedures

are followed for different carriers (e.g., BluDart for domestic orders, DHL/UPS for

international samples). Maintain accurate records of booking details.

 Documentation Management: Oversee the preparation, verification, and confirmation of

shipping documents:

o Print and verify consignment bills and certificates of analysis (COA).

o Ensure that all shipment documentation aligns with physical items being dispatched.

o Prepare necessary international shipping documents, such as Proforma Invoices,





MSDS (Material Safety Data Sheets), and Non-Hazardous Certificates, for samples

and other international shipments.

 Cost Reduction: Identify opportunities for cost reduction within the logistics process without

compromising service quality or reliability. This includes negotiating better rates with

logistics providers and implementing more efficient transportation strategies to optimize

expenses.

 Problem Solving: Address any issues related to shipments, deliveries, or documentation

discrepancies. Act as a liaison between various teams to facilitate problem resolution and

ensure that disruptions are minimized.

 Coordination: Regularly collaborate with the Accounts and Lab team to ensure the accuracy

and completeness of documentation. Rectify any discrepancies and ensure that all required

paperwork is processed and verified before dispatch. Coordinate with the logistics team to

ensure smooth operations and resolve any outstanding queries.

 Ensuring Timely Delivery: Monitor and manage logistics systems to ensure timely deliveries

and maintain consistent service levels. Work to minimize disruptions or delays in shipments,

improving customer satisfaction and maintaining a high level of trust with stakeholders.

 System Updates and Tracking: Maintain up-to-date tracking in the system to enable better

decision-making, proactive problem-solving, and improved responsiveness to changes in

shipment status or logistics disruptions.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Perks:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund

Experience:

- Logistics: 3 years (Required)

Work Location: In person

📌 Logistics Executive (Kochi)
🏢 Universal Oleoresins
📍 Kochi