Executive Assistant / Personal Secretary

Location: Dehradun, Uttarakhand
Employment Type: Full-Time
Work Mode: Primarily on-site, with occasional business travel
Reports To: Founder / Business Head

Role Overview

We are looking for a highly organized, confident, presentable, and proactive Executive Assistant / Personal Secretarywho can work closely with the Founder and help improve day-to-day productivity, focus, organization, and business coordination.

The purpose of this role is to ensure that the Founder can concentrate on high-value business priorities while the Executive Assistant manages schedules, meetings, presentations, events, client coordination, follow-ups, travel arrangements, and other important administrative and business-support activities.

This is not purely a desk-based secretarial role. The person should be comfortable interacting with clients, coordinating business activities, preparing professional presentations, attending meetings and events when required, and occasionally travelling for business.

Key Responsibilities1. Executive & Time Management

- Manage the Founder’s daily calendar, appointments, meetings, reminders, and priorities.
- Help structure the day to minimize distractions and improve productivity.
- Track important commitments, deadlines, meetings, and follow-ups.
- Maintain an organized list of pending decisions and action items.
- Coordinate with internal and external stakeholders on behalf of the Founder when required.

2. Client Coordination

- Coordinate meetings, calls, appointments, and follow-ups with clients.
- Maintain professional communication with clients before and after meetings.
- Prepare meeting agendas, notes, action points, and follow-up communication.
- Ensure commitments made during client meetings are properly tracked and communicated.
- Represent the office professionally while interacting with clients and business partners.

3. Presentations & Business Meetings

- Prepare professional PowerPoint/Google Slides presentations, business proposals, meeting material, reports, and supporting documents.
- Improve the structure, formatting, and visual presentation of business material.
- Understand business information and convert it into clear, presentable slides.
- Attend client meetings when required.




- Be comfortable presenting or explaining business presentations in front of clients when assigned.
- Ensure the Founder is properly prepared with relevant information and material before important meetings.

4. Event Management

- Coordinate business meetings, conferences, exhibitions, corporate events, networking events, and other professional engagements.
- Handle invitations, guest coordination, venue communication, schedules, logistics, and required materials.
- Maintain a calendar of important upcoming events.
- Attend and support events whenever required.

5. Travel Management

- Plan and coordinate business travel, including flights/trains, hotels, local transportation, meetings, and itineraries.
- Prepare complete travel schedules and required documents before each trip.
- Accompany the Founder/team on occasional business travel when required by the role.
- Business travel may occasionally involve overnight stays, with appropriate company-arranged accommodation and travel expenses.

6. Administrative & Business Support

- Draft professional emails, letters, meeting notes, reports, and business communication.
- Organize business documents and maintain confidential records.
- Coordinate with employees, vendors, clients, and other stakeholders.
- Conduct basic business research when required.
- Track important tasks and follow up with responsible team members.
- Handle sensitive business information with a high level of confidentiality and discretion.

Candidate Profile

The ideal candidate should have:

- Strong communication skills in English and Hindi.
- Excellent organizational and time-management skills.
- Confidence while communicating with senior professionals and clients.
- Good working knowledge of PowerPoint/Google Slides, Word/Google Docs, Excel/Google Sheets, email, and calendar management.




- Ability to create polished and qualified business presentations.
- Strong follow-up and coordination skills.
- Ability to handle multiple priorities without losing attention to detail.
- Professional appearance and business etiquette appropriate for client-facing responsibilities.
- Ability to work independently and take ownership of assigned responsibilities.
- Good judgment, discretion, and respect for confidentiality.
- Willingness and ability to undertake occasional business travel.

Preferred Experience

- Previous experience as an Executive Assistant, Personal Assistant, Personal Secretary, Client Coordinator, Business Coordinator, or similar role is preferred.
- Experience supporting a Founder, Director, CEO, or senior business leader would be an advantage.
- Experience with client presentations, corporate meetings, event coordination, or business travel will be particularly valuable.

What Success Looks Like in This Role

A successful person in this position will:

- Help the Founder spend less time on routine coordination and more time on important business decisions.
- Ensure meetings, appointments, events, and travel are properly planned.
- Make sure important commitments and follow-ups do not get missed.
- Keep presentations and client-facing material professional and ready on time.
- Communicate confidently and professionally with clients and stakeholders.
- Anticipate upcoming requirements rather than waiting to be reminded about every task.
- Become a reliable point of coordination between the Founder, clients, employees, and external partners.

Important Role Requirements

This position involves access to confidential business information and therefore requires a high level of professionalism, integrity, and discretion.

Occasional travel and overnight business stays may be required depending on meetings or events. Travel arrangements and business-related expenses will be handled according to company policy.

Candidate selection will be based on relevant experience, communication skills, organizational ability, professionalism, and demonstrated capability to perform the responsibilities of the role.

Pay: ₹12,000.00 - ₹55,000.00 per month

Benefits:

- Flexible schedule

Work Location: In person

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