Job Description

Position Overview

We are looking for a proactive and detail-oriented Project Assistant to support project teams in planning, coordination, documentation, and project administration activities. The ideal candidate will play a key role in ensuring smooth project execution by maintaining records, tracking project progress, coordinating with stakeholders, and supporting the Project Manager in day-to-day operations.

Key Responsibilities

Project Coordination

- Assist Project Managers in the planning, execution, and monitoring of project activities.
- Coordinate with site teams, consultants, contractors, and internal departments to ensure timely completion of tasks.
- Follow up on project deliverables, approvals, and action items.
- Support project scheduling and resource coordination activities.

Documentation & Reporting

- Maintain and organize project-related documents, drawings, contracts, and correspondences.
- Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
- Generate daily, weekly, and monthly project progress reports.
- Ensure proper version control and document management practices.

Administrative Support

- Schedule project meetings and coordinate communication among stakeholders.




- Track project milestones and maintain project calendars.
- Assist in preparing presentations, reports, and management dashboards.
- Support onboarding and coordination of project consultants and contractors.

Project Monitoring

- Monitor project status and highlight delays, risks, or issues to the Project Manager.
- Track project deliverables and maintain updated progress records.
- Assist in compiling project performance data and KPI reports.
- Support project closeout and handover documentation activities.

Procurement & Commercial Support

- Coordinate with procurement teams for material requisitions and purchase requests.
- Track vendor submissions, quotations, and delivery schedules.
- Support invoice processing and documentation for contractor and vendor payments.
- Maintain records related to budgets, purchase orders, and project expenditures.

Stakeholder Coordination

- Act as a point of contact between project teams and support functions.
- Facilitate communication and ensure timely sharing of critical project information.
- Coordinate with multiple stakeholders to ensure project activities remain on track.

📌 Project Assistant (Bengaluru)
🏢 Turner & Townsend
📍 Bengaluru