Position
- Administrator – Placements Lovely Professional University (LPU), Punjab Department: Career Services / Training & Placement

Location:
Lovely Professional University, Punjab

Experience:
10–18 Years

Job Type
Full time Position Level: Senior Administration / Leadership Position Overview Lovely Professional University invites applications for the position of Administrator – Placements, a senior administrative role responsible for the coordination, monitoring, governance, and administrative control of placement-related activities across the university. The position will ensure effective coordination between schools, departments, placement teams, faculty members, students, and corporate stakeholders. The incumbent will establish systematic monitoring mechanisms, streamline administrative processes, track placement performance, ensure timely execution of placement activities, and maintain accurate MIS and management reports to support institutional placement objectives. Key Roles and Responsibilities 1. Placement Administration & Operational Control
• Oversee the administrative functioning of placement-related activities across schools and departments.
• Establish standardized processes, operating procedures, reporting formats, and administrative protocols.
• Ensure effective implementation of placement policies, guidelines, and institutional directives.
• Monitor the day-to-day functioning of placement teams and ensure timely completion of assigned activities.
• Maintain administrative discipline, accountability, documentation, and process compliance. 2. Coordination & Stakeholder Management
• Coordinate with Deans, Heads of Departments, faculty coordinators, placement officers, and other university stakeholders.
• Facilitate smooth communication between the central placement office and individual schools or departments.
• Coordinate placement drives, recruitment schedules, pre-placement talks, assessments, interviews, and selection processes.
• Ensure timely sharing of information, instructions, schedules, and placement-related updates.
• Follow up with concerned departments to resolve operational bottlenecks and pending matters. 3. Monitoring of Placement Activities
• Monitor placement progress, student participation, company engagement, interview schedules, selection status, and offer rollouts.
• Track placement activities against defined targets, timelines, and institutional expectations.
• Review department-wise and programme-wise placement performance and identify gaps requiring intervention.
• Ensure proper tracking of eligible students, registered candidates, shortlisted students, selected candidates, and offer acceptance.
• Monitor pending placement cases, student backouts, joining status, and employer feedback. 4. MIS, Reporting & Data Management
• Develop and maintain centralized placement MIS, dashboards, trackers,



and periodic performance reports.
• Prepare daily, weekly, monthly, and annual reports for senior management.
• Ensure the accuracy, consistency, and timely submission of placement-related data.
• Analyse placement trends, department-wise performance, recruiter participation, and outstanding activities.
• Present data-driven insights and actionable recommendations to management.
• Ensure systematic maintenance of records, placement documents, employer details, and student placement outcomes. 5. Process Improvement & Administrative Governance
• Identify administrative gaps, process inefficiencies, and coordination challenges affecting placement operations.
• Introduce structured follow-up mechanisms, review systems, escalation matrices, and accountability frameworks.
• Standardize workflows for placement approvals, scheduling, documentation, reporting, and closure of activities.
• Ensure timely escalation of unresolved issues to the appropriate authorities.
• Support the implementation of digital systems and technology-enabled placement monitoring processes. 6. Corporate & Recruiter Coordination
• Support coordination with corporate relations teams and recruitment partners to facilitate placement activities.
• Monitor recruiter engagement, company visit schedules, hiring requirements, and recruitment outcomes.
• Ensure that relevant information regarding job opportunities and recruitment processes reaches the concerned departments and eligible students.
• Maintain records of recruiter interactions, recruitment drives, hiring commitments, and selection outcomes. 7. Student Placement Support & Compliance
• Monitor student registration, eligibility, participation, attendance, and compliance with placement policies.
• Coordinate with concerned teams regarding pre-placement preparation, assessments, interviews, and student communication.
• Ensure timely resolution and escalation of student placement-related administrative concerns.
• Maintain accurate records of offers, accepted offers, joining confirmations, and placement outcomes.
• Promote transparency, consistency, and adherence to institutional placement procedures. 8. Team Coordination & Performance Monitoring
• Coordinate the activities of placement administrators, coordinators, and supporting personnel.
• Allocate responsibilities, monitor task completion, and establish periodic review mechanisms.
• Define operational priorities and ensure adherence to deadlines.




• Conduct regular reviews of pending tasks, departmental performance, and operational challenges.
• Encourage a culture of accountability, collaboration, responsiveness, and continuous improvement. Key Performance Indicators (KPIs)
• Timely completion of placement-related administrative activities.
• Accuracy and timely submission of placement MIS and management reports.
• Compliance with placement processes, policies, and reporting requirements.
• Effectiveness of coordination between central placement administration and university departments.
• Reduction in pending cases, reporting delays, and administrative bottlenecks.
• Timely scheduling, tracking, and closure of placement activities.
• Accuracy of student placement records, selection data, offer status, and joining information.
• Effective monitoring of department-wise placement targets and performance.
• Responsiveness in resolving and escalating operational issues.
• Improvement in process standardization, reporting discipline, and administrative efficiency. Educational Qualifications
• Postgraduate qualification in Management, Business Administration, Human Resources, Operations, Public Administration, or a related discipline.
• Additional qualifications or certifications in administration, operations management, data analytics, or project management will be an advantage. Experience & Competencies
• 10–18 years of relevant professional experience in administration, operations, coordination, monitoring, or institutional management.
• Experience in a university, higher education institution, career services, training and placement, or a large, process-driven organization will be preferred.
• Robust experience in administrative control, cross-functional coordination, performance monitoring, and MIS reporting.
• Proficiency in MS Excel, PowerPoint, data tracking, dashboards, and reporting systems.
• Excellent organizational, analytical, documentation, and follow-up skills.
• Strong communication, stakeholder management, and problem-solving abilities.
• Ability to manage multiple priorities, maintain confidentiality, and work under deadlines.
• Demonstrated ability to establish systems, enforce processes, and ensure accountability. Desired Candidate Profile The ideal candidate will be a highly organized, process-oriented, and detail-focused professional with strong administrative leadership capabilities. The individual must be capable of managing large-scale coordination activities, maintaining effective operational control, monitoring performance through structured MIS, and ensuring seamless execution of placement-related processes across multiple schools and departments. ? Interested Candidates If this chance matches your experience and career aspirations, please share your updated CV at: [email protected]

📌 Administrator – Placements (Jalandhar)
🏢 Lovely Professional University
📍 Jalandhar