We are looking for an Export Documentation Executive to manage end-to-end export documentation and shipment coordination for our manufacturing operations. The role covers pre-shipment to post-shipment activities, including handling 15-20 containers per month, and requires solid working knowledge of preferential trade agreements.
Role & responsibilities:
- Prepare and verify end-to-end export documentation: commercial invoice, packing list, shipping bill, BL/AWB, and LC-related documents
- Plan and coordinate 15-20 container shipments per month
- Arrange local transporters for container movement from factory to port/ICD
- Coordinate with production, warehouse, and dispatch teams for stuffing and loading schedules
- Book vessels and containers with shipping lines and freight forwarders; track cut-off dates and sailing schedules
- Coordinate with the CHA for customs clearance and resolve customs queries
- Handle pre-shipment documentation, inspections, and verification of LC terms and buyer requirements
- Handle post-shipment activities: bank submission, document negotiation, payment follow-up, and discrepancy resolution
- Reconcile export receipts with bank remittances (FIRC/e-BRC)
- Maintain records and claims for drawback, RoDTEP, and other export incentives
- Prepare and obtain Certificates of Origin (preferential and non-preferential)
- Handle preferential documentation under India-Australia ECTA and India-UAE CEPA
Preferred candidate profile:
- Graduate (B.Com / BBA / equivalent); a diploma or certification in Exports/Logistics is a plus
- [3-6] years of experience in export documentation
- Manufacturing industry export experience is mandatory