Job Title: Tender Executive

Location: Udyog Vihar, Gurugram

Company: Novus Loyalty

Experience: 3+ Years

About the Role

We are looking for an experienced and detail-oriented executive to join our team and manage proposals, RFPs, RFQs, RFIs, and tender-related activities. The employee will be responsible for understanding tender requirements, coordinating with internal teams, preparing and reviewing proposal documentation, ensuring compliance with submission requirements, and managing the complete tender lifecycle from requirement analysis through final submission.

Key Responsibilities

- Review and analyze RFPs, RFQs, RFIs, tenders, and EOI documents to understand business, technical, commercial, and compliance requirements.
- Prepare compliance matrices, requirement checklists, bid summaries, and submission trackers.
- Coordinate with Sales, Product, Technology, Delivery, Finance, Legal, HR, and other internal teams to gather required input.
- Prepare and coordinate technical and commercial proposals in line with client/tender requirements.
- Draft and compile responses to tender questionnaires, eligibility criteria, technical requirements, and other bid documentation.
- Ensure all required annexures, declarations, certificates, forms, case studies, credentials, and supporting documents are complete and properly formatted.
- Identify gaps, ambiguities, and risks in tender requirements, and coordinate with relevant stakeholders to resolve them.
- Maintain a centralized repository of proposal content, case studies, company credentials, certifications, and standard responses.
- Ensure proposals are aligned with the organization's capabilities, products, solutions, and past project experience.
- Track submission timelines, milestones, dependencies, and approvals to ensure bids are submitted within deadlines.




- Coordinate internal reviews and obtain necessary approvals before final submission.
- Support preparation of presentations, capability documents, solution write-ups, and client-specific proposal decks.
- Research client requirements and industry information to strengthen proposal responses.
- Maintain records of submitted bids, outcomes, clarifications, amendments, and post-submission communications.
- Support pre-bid queries, clarifications, and corrigendum-related updates.
- Continuously improve proposal templates, processes, and documentation to increase efficiency and quality.

Required Skills & Qualifications

- 3+ years of relevant experience in Business Analysis, Bid Management, Proposal Management, Tender Management, Presales, or a similar role.
- Strong experience in handling RFP, RFQ, RFI, EOI, and government/corporate tender documentation.
- Excellent understanding of tender compliance and proposal submission processes.
- Strong business writing and documentation skills.
- Excellent MS Excel, Word, and PowerPoint skills.
- Strong analytical and problem-solving abilities.
- Ability to understand complex business and technical requirements and convert them into clear proposal responses.
- Solid coordination and stakeholder-management skills.
- Excellent attention to detail, particularly when working with large tender documents and multiple annexures.
- Ability to manage multiple proposals with tight deadlines.
- Good written and verbal communication skills.

Preferred Experience

Candidates with experience in any of the following areas will be preferred:

- BFSI / Banking / Fintech
- Loyalty & Rewards
- IT / SaaS / Technology Solutions
- Digital Transformation
- Government / PSU tenders
- Enterprise solution proposals
- Pre-sales and bid management

Female Candidates are preferred.

📌 Tender Executive (Gurugram)
🏢 Novus Loyalty
📍 Gurugram