Purpose of this Role: Handle the more complex administration work at a site, vendor coordination, procurement follow-up, transport, travel and admin budgets.
- Coordinate admin vendors for housekeeping, canteen and services, and process purchase requests, bills and payment follow-up.
- Manage employee transport routes, contracts and daily monitoring, and arrange domestic and international travel, visas and stay.
- Maintain admin asset registers and stationery stock, and support admin-budget tracking and cost reporting.
- Handle guest, visitor and event arrangements, and maintain admin agreements, renewals and vendor records.
- Resolve employee requests on admin services, support audits with documentation, and guide Team Member Administration 1 on routine processes.
Personal Attributes
- Service-minded and responsive.
- Organized across many small tasks.
- Careful with bills and records.
- Firm but courteous with vendors.
- Dependable on deadlines.
Competencies
- Vendor and service coordination
- Procurement and bill processing
- Transport and travel administration
- Cost tracking and reporting
- Asset and stock management
- Employee-service orientation
Technical Skills
- Proficiency in Excel and admin reporting formats.
- Working knowledge of ERP for purchase requests and bill processing and understanding of vendor agreements and service-level terms.