Position : Executive - Administration

Organisation : Shree Shakti Seva Kendra

Reporting To : Assistant Manager - Administration /HR

Key Roles & Responsibilities

1. Infrastructure & Facility Operations

- Execute day-to-day maintenance and upkeep of SSSK buildings, bungalows, hostels (Chatravas), staff quarters, and residential facilities.
- Coordinate routine and breakdown maintenance of electrical, plumbing, sanitation, water supply, and safety systems.
- Liaise with vendors and technicians to ensure timely resolution of maintenance issues.

2. Hostel & Residential Operations (Chatravas)

- Implement SOPs for hostel operations ensuring safety, hygiene, discipline, and well-being of students.
- Supervise housekeeping, dining, sanitation, and basic medical coordination for hostel residents.
- Enforce child protection norms, visitor control, fire safety, electrical safety, water safety, and cleanliness standards.

3. Staff Attendance, Reporting & Workforce Management

- Monitor daily attendance, in-time/out-time, leave management, and work reporting of all SSSK staff including housekeeping, mali (gardener), caretakers, security, and hostel staff.
- Ensure explicit communication and adherence to assigned roles and responsibilities.
- Maintain attendance registers, duty rosters, and performance records.

4. Hostel (Chatravas) Student Records & Documentation

- Maintain, verify, and update all records related to Chatravas students including admission details, attendance, health records, and statutory documentation.
- Ensure accuracy,



confidentiality, and timely reporting.

5. Vehicle Management

- Implement approved vehicle policies and allocation plans.
- Maintain vehicle logs, driver attendance, and trip documentation.
- Ensure timely renewal of insurance, permits, servicing schedules, and statutory compliances.
- Report deviations, incidents, or misuse to the Seniors.

6. Accommodation & Visitor Management

- Accommodation allocations for staff and visitors as per approved policies.
- Maintain occupancy registers, visitor logs, and check-in/check-out documentation.
- Ensure adherence to safety, cleanliness, and conduct norms in residential facilities of Flats.

7. Housekeeping, Catering & Waste Management

- Implement daily housekeeping schedules across SSSK, bungalows and Hostel.
- Monitor food quality, hygiene, and service delivery of Kitchen Staff.
- Execute waste segregation, cleanliness drives, and basic environmental practices.

8. Band Booking & Event Coordination (SSSK / Chatravas)

- Plan, coordinate, and execute band bookings and related logístical arrangements.
- Ensure end-to-end monitoring including scheduling, coordination, and post-event reporting.

9. Coordination & Compliance Support

- Coordinate with Assistant Manager - Admin (SSSI) for shared resources, vehicles, accommodation, and policy implementation.
- Ensure strict adherence to approved SOPs, policies, and compliance requirements.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Administration (Palanpur)
🏢 Shree Shakti School of Innovation
📍 Palanpur