Administrative Assistant

Location : Kochi, Kerala (WenMax Office - InfoPark / Onsite) Company : WenMax - Engineering & Telecom Design Services

About WenMax

WenMax is a U.S.based engineering and telecom design company specializing in fiber network design and drafting services. With a growing team supporting global clients, we are expanding our operations team at our Kochi office.

Role Overview

We are seeking a detail-oriented Administrative Assistant to support our Kochi office operations. This role will handle accounts coordination, payroll processing, and day-to-day administrative functions to ensure smooth office operations.

Key ResponsibilitiesAccounts & Finance Support

- Assist with invoice preparation and tracking
- Maintain expense records and vendor bills
- Coordinate with the U.S. finance team / accountants
- Support bookkeeping and data entry in accounting systems
- Track reimbursements and office expenses

Payroll Administration

- Maintain employee attendance and timesheets
- Support monthly payroll processing
- Coordinate salary revisions, incentives, and deductions
- Ensure statutory compliance documentation (PF, ESI, etc. if applicable)
- Generate payroll reports for management

Administrative & Office Operations

- Manage day-to-day office administrative tasks




- Maintain employee records and HR documentation
- Coordinate onboarding documentation for new hires
- Handle office supplies, asset tracking, and vendor coordination
- Schedule meetings, maintain calendars, and prepare reports
- Support leadership with operational tasks and follow-ups

Required Qualifications

- Bachelor’s degree in Commerce / Business Administration / Finance/ Computer/Engineering
- 2-5 years of experience in administration / accounts / payroll
- Proficiency in MS Office (Excel, Word, Outlook)
- Basic knowledge of accounting principles
- Experience with payroll or HR systems is a plus
- Strong organizational and multitasking skills

Preferred Skills

- Familiarity with Tally, QuickBooks, or Zoho Books
- Good written and verbal communication skills
- High attention to detail and confidentiality

Work Details

- Work Mode : Onsite - Kochi Office
- Shift : Day shift / Overlap with U.S. hours (if needed)
- Employment Type : Full-time

What We Offer

- Competitive salary
- Growth opportunities within WenMax
- Exposure to global operations
- Team-oriented team environment

Pay: ₹20,000.00 - ₹27,672.03 per month

Work Location: In person

📌 Administrative Assistant (Kochi)
🏢 WenMax
📍 Kochi