Planning Assistant - Academic Coordination & Reporting

Position Summary

The Planning Assistant will support the effective implementation, monitoring, and

The role involves maintaining systematic records of tasks, actions, milestones, and

achievements related to curriculum delivery, teacher planning, and academic

activities.

The Planning Assistant will work closely with the Central Planning Department and

ensure timely submission of consolidated monthly reports to the school leadership.

Key Responsibilities

Academic Planning Coordination

Coordinate with Heads of Sections, Subject Coordinators, and teachers

regarding academic plans and timelines.

Maintain updated records of:

- Annual curriculum plans
- Monthly and weekly plans
- Subject-wise progress
- Activities, projects, assessments, and enrichment programs

Track completion of planned academic tasks and action items across

sections.

Documentation Record Maintenance

Maintain systematic digital and physical records of :

- Teacher planning documents
- Academic targets and achievements
- Action taken reports
- Meeting minutes and follow-up actions
- Inter-departmental coordination records

Ensure proper filing and archival of planning-related documents.

Monitoring & Follow-Up

Follow up with teachers and coordinators regarding pending submissions,

updates, and action points.

Track implementation status of academic initiatives and institutional goals.

Identify delays or gaps in planning processes and escalate concerns

appropriately.

Coordination with Central Planning Department

Serve as the liaison between the school and the Central Planning

Department.

Ensure alignment of school-level academic planning with institutional

expectations and timelines.

Communicate updates, directives, templates, and reporting requirements to

relevant stakeholders.

Reporting & Analysis in coordination with the Principal

Prepare and submit monthly consolidated reports containing:

- Key achievements and milestones




- Pending tasks and action plans
- Teacher participation and implementation updates

Generate summaries, dashboards, and data reports for leadership review.

Assist in preparing presentations and review documents for academic

meetings.

Administrative Support

Schedule and coordinate planning meetings and reviews.

Maintain confidentiality of institutional records and teacher documentation.

Support school leadership in academic audits, inspections, and planning

reviews.

Skills & Competencies

Strong organisational and documentation skills

Excellent written and verbal communication

Ability to coordinate with multiple stakeholders

Strong follow-up and time management abilities

Attention to detail and accuracy in reporting

Proficiency in Microsoft Office (Word, Excel, PPT) / Google Workspace,

Proficient in Microsoft Dashboards, ERP like MCB, use Microsoft graph

Ability to prepare structured reports and maintain databases

Skilled discretion and confidentiality

Qualifications

Graduate degree in Education, Administration, Management, or related field

Prior experience in school administration, academic coordination, or planning

preferred

Familiarity with curriculum planning and school systems will be an advantage

Reporting Structure

Reports to: Academic Head / Principal / Central Planning Coordinator

Works closely with :

- Section Heads
- Subject Coordinators
- Teachers
- Central Planning Department

Key Deliverables

Accurate maintenance of academic planning records

Timely coordination and follow-up with staff

Monthly consolidated planning and achievement reports

Effective communication between school departments and Central Planning

Team

Timely tracking and reporting of action items and outcomes.

Immediate joining.

I nterested may call /whatsapp +919790287444.

Pay: ₹60,000.00 - ₹65,000.00 per month

Application Question(s):

- Your Qualification?
- Years of experience in similar Academic Planning Roles?
- Are you interested to work in Chennai?

Work Location: In person

📌 Planning Assistant -academics (Chennai)
🏢 The LEEA Education Company (a division of AEPL)
📍 Chennai