Tender & Sales AssistantJob Summary

The role also involves supporting post-award activities such as invoicing, payment follow-ups, project documentation, and administrative coordination to ensure smooth business operations.

Key Responsibilities1. Tender Identification & Evaluation

- Identify and monitor tender opportunities from various portals and sources
- Review tender requirements and support the Go/No-Go evaluation process
- Assist in preparing tender support notes and related documentation
- Coordinate with internal departments to collect technical and commercial inputs
- Support the pricing team by providing required information and documentation

1. Bid Preparation & Submission

- Prepare technical and commercial bid documents
- Compile, verify, and organize all tender-related documents
- Coordinate EMD, tender fees, bank guarantees, and related formalities
- Submit bids through GeM and other e-tendering portals within deadlines
- Ensure accuracy, completeness, and compliance of all submissions
- Maintain proper records of submitted tenders and related correspondence

- Coordination & Communication

- Coordinate with clients and internal teams during bid evaluation stages
- Handle tender clarifications and document submissions as required
- Support participation in reverse auctions where applicable
- Coordinate with vendors, suppliers, and project/site teams for required inputs
- Maintain skilled communication with customers and stakeholders

- Post-Award Documentation & Sales Support

- Assist in processing award notifications and purchase orders
- Support project coordination and maintain documentation records




- Prepare invoices and submit billing documents to clients or portals
- Track payment status and follow up with clients for receivables
- Assist with agreements, insurance documents, bank guarantees, and compliance records
- Support work completion documentation and project closure activities
- Maintain accurate reports, MIS data, and filing systems
- Assist in sales coordination and customer support activities

- Administrative & System Support

- Maintain organized soft and hard copy filing systems
- Perform basic ERP entries and update task progress regularly
- Coordinate vendor registration and documentation updates
- Support Digital Signature Certificate (DSC) management and portal access
- Ensure confidentiality of tender, pricing, and company data
- Stay updated with tender regulations, GeM procedures, and government policies
- Provide administrative support to accounts, HR, and project teams when required

Educational Qualification

- Bachelor’s Degree in Commerce, Business Administration, Management, or a related field
- Additional certification in Tendering, Procurement, Contracts, or Sales Coordination will be an added advantage

Technical Skills

- Basic understanding of tendering processes and documentation
- Familiarity with GeM and other e-tendering portals




- Proficiency in MS Office (Excel, Word, PowerPoint)
- Basic knowledge of ERP systems
- Understanding of commercial terms, pricing, and compliance requirements
- Knowledge of EMD, bank guarantees, invoicing, and contractual documentation preferred

Soft Skills

- Strong attention to detail and accuracy
- Good organizational and time management abilities
- Effective communication and coordination skills
- Ability to work under pressure and meet deadlines
- Problem-solving attitude with willingness to learn
- Ability to handle multiple tasks efficiently
- Qualified approach with confidentiality and integrity

Experience

- 0-1 years of experience in tendering, sales coordination, procurement, administration, or related roles
- Freshers with relevant internship experience or exposure to tendering processes are also encouraged to apply

Additional Requirements (preferred)

- Ability to coordinate with cross-functional teams
- Basic understanding of industrial/project-based business operations
- Willingness to learn tendering procedures and government procurement systems

Benefits :

- Food and accommodation provided
- Supportive and professional working environment
- Career growth and learning opportunities
- Exposure to government and industrial tendering processes

Job Types : Full-time, Permanent

Pay: ₹12,000.00 - ₹35,000.00 per month

Benefits :

- Commuter assistance
- Flexible schedule
- Food provided
- Life insurance
- Paid sick time
- Provident Fund

Experience :

- 1year: 1 year (preferred)

Work Location: In person

📌 Tender & Sales Assistant (Chennai)
🏢 NDT and PWHT Solutions
📍 Chennai