JOB DESCRIPTION

Position Title - AM Contracts

Department - Contracts

Reporting To - DGM - Contracts

Job Purpose

To manage the end-to-end contract lifecycle including tendering, vendor evaluation, contractor finalization, work order management, contract administration, vendor development, dispute resolution, MIS reporting, and coordination with internal stakeholders to ensure timely and cost-effective execution of projects.

Key Responsibilities : 1. Pre-Contract Phase : Contract Drafting and Review :

- Collaborate with technical teams to prepare comprehensive contract documents.
- Review and interpret contracts document such as drawings, specifications, conditions of contract, and statutory regulations for accuracy and completeness.

Negotiation Support :

- Assist in negotiations with OEM / vendors / contractors to finalize contract terms and conditions.
- Ensure that the agreed terms are clearly documented in the contract.

Tendering Process : Assists in the tendering process

2. Post Contract Phase

- Act as the primary interface between various project stakeholders, including design engineering team, material management team, client representatives, and contractor / OEM / vendor, for the assigned package to ensure compliance with contractual obligations.
- Manage change orders and variations to the contract, ensuring proper documentation and approvals etc.
- Obtain quotations for additional/ Variation items as may be required
- Coordinate with the legal team and develop legal notices and claims.
- Tracking, updating and follow up on contractual instruments like Bank Guarantee, Bonds, and Insurance etc.
- Issue proper delay notifications promptly to the contractors through contractual letter and suitable contracts correspondence




- Project Delay Analysis and subsequent proceedings as per Contract Agreement,
- Counter the extra claims raised by contractor with detailed cost estimates & proper justification / analysis and negotiate / minimize the extra claim with the contractor

3. Documentation and Record Keeping

- Maintain accurate and up-to-date contract records, including all correspondence, approvals, and modifications.
- Track all the prime/main contract deliverables from award to contract completion along with contract milestones and identify potential risks.
- Support corrective actions for schedule deviations.
- Monitor contract performance, RFIs and maintain claim register
- Monitor Contractor’s performance, conduct contractor’s performance evaluation jointly with all concerned stakeholders and gap analysis
- Ensure all statutory compliance like PF, ESIC, Workman Compensation Policy, CAR policy labour laws etc. being complied by the contractors
- Prepare contractual communications.

4. Communication and Coordination

- Act as the primary point of contact for contract-related matters, facilitating communication between parties
- Track compliance requirements and ensure timely closure.
- Coordinate with engineering and construction teams to ensure alignment with contract requirements.

5. Vendor Development

- Identify and onboard recent vendors and contractors.
- Manage vendor registration and qualification process.
- Maintain updated contractor database.




- Improve vendor competitiveness and availability across projects.

6. MIS & Dashboard Management

- Preparation of risk / claim register
- Contract Performance Reporting (Planned Value vs Achieved value)
- Contract Closure report / checklist
- Preparation of vendor evaluation report.
- GAP analysis report
- Preparation MIS of change order / variation

7. Contract Closeout & Dispute Resolution

- Resolve contractual disputes in coordination with stakeholders.
- Facilitate contract closure and reconciliation activities.
- Coordinate with PMC consultants and project teams for contract finalization.
- Manage the contract closeout process, ensuring all obligations are fulfilled and final documentation is completed.
- Support special projects such as large-scale development contracts.

8. Stakeholder Coordination

- Liaise with Project, Procurement, Finance, design, Quality, Legal, MIS and PMC teams.
- Frequent Site visit and necessary coordination with relevant project stakeholders.

Education & ExperienceEducational Qualification

- B.E./ B.Tech in Civil / Electrical / Mechanical Engineering
- MBA / PGDM / RICS / NICMAR (preferred)
- Commercial & Contracts Management Certification

Experience

- 5 + years of experience in Contracts, Tendering or Construction Contract Management.
- Experience in real estate, infrastructure, construction, or EPC projects
- Post Contracts Experience Preferred

Technical Competencies

- Tendering & Contract Management
- Rate Analysis & Cost Evaluation
- Vendor Management
- Contract Documentation
- Commercial Negotiation
- Work Order Management
- Delay Analysis
- MIS Reporting & Dashboarding
- ERP/SAP Knowledge
- MS Excel, Power BI & Advanced Reporting

📌 Assistant Manager - Contracts (Dhapa)
🏢 PS Group
📍 Dhapa