Essential Functions

1. Executive Assistance

- Setting up recurring meetings as per requirement.
- Gathering & Consolidation of inputs for regular meetings into Presentations well in time for the scheduled day / time.
- Quarterly Communications Meetings - Gathering & consolidation of inputs in Presentation. Moderation during the meeting.
- Business Review Meetings - Gathering & consolidation of inputs in Presentation.
- Moderating meetings whenever required, communicating effectively, developing trust, and employing situational adaptability.
- Travel coordination & allied logistics for MC to be arranged whenever required by collaborating & communicating effectively.
- Undertaking meeting follow-ups, drawing up agendas & structure + maintain business dashboards.

2. Branding Activities

- Conceptualization of branding designs required for offices and events, getting these designed from the Global Marcomm team. Conceptualization of non-branding designs for offices and events from local vendors and getting these validated by Global Marcomm.
- Co-ordination with Global Marcomm, sites & vendors for finishing branding/signage work to get branding collaterals like Letterheads, Envelopes, brochures, etc. designed & approved on a case-to-case basis and arranging to then print/fabricate locally well within the stipulated timeline.
- Collaborating to ensure readying event-specific collaterals, if any conform to branding guidelines.

3. Corporate Communication

- Content creation (Write-ups, Flyers, Invites, Presentations etc.)
- Dissemination of info like Newsletters, Personnel & Restructuring Announcements, Monthly Communications etc. with Employees in a timely manner.
- Designing & collating regular & event-specific communications as and when they happen.
- Translations of Confidential Letters, Communications,



Information Collaterals to local languages Marathi / Hindi as & when required.
- Dissemination of information with Global Marcomm, e.g., CSR, Events etc. to be included in internal publications as & when required.
- Designing customer invites & presentations as & when required. Collaborating with publications to publish articles, editorials, interviews, and advertisements as and when required.
- Active participation in organizing Business Review Meets right from planning, designing the invites, participant documentation for the hotel, coordinating with global marcomm for branding for event, searching for third-party team building, organising event t-shirts & giveaways, co-anchoring the event, and sharing photos & info with Global Marcomm to finally getting participant feedback.
- Carrying out the Master of Ceremony responsibilities for events, whenever required.

4. CSR & Employee Engagement/Welfare

- Take an active part in implementing CSR activities to be able to complete them in the stipulated year.
- Be an active helper in brainstorming and implementing employee engagement & welfare activities under the GPTW area to address the issues from the survey as well as newer areas which present themselves.
- Involvement in Global Giving Initiative as one of the site-spocs - right from making teasers, collecting ideas, gathering volunteers, coordinating, arranging giveaways, communications in




- English and Marathi to sharing photos and info with Global Marcomm.
- Collaborating with HR and Admin to organize employee engagement & welfare activities all year long, culminating in the Annual Day. Women's Day, Independence Day, Diwali, Men's Day, and Tree Plantation, to name a few.

5. Legal & Finance

- Co-ordination with Global Legal for vendor/customer registration requirements and with the Global Legal & Sales team for Agreements / Contracts to help streamline them.
- Communications with vendors/customers on behalf of Finance for adherence to finance-related compliances within stipulated timelines.

Essential Duties & Responsibilities

- Provides advanced level support to senior vice president, executive vice president or chief executive officer level management.
- Utilizes advanced computer skills to prepare complex correspondence, reports, presentations, charts, tables and forms.
- Uses discretion and judgment when screening visitors and telephone calls, scheduling appointments and organizing work load to meet established priorities.
- Organizes work load to comply with deadlines and priorities and works independently to complete routine correspondence, reports and forms for review.
- Takes initiative on requests and inquiries of administrative nature.
- Heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings for the management team.
- Manages commitments to maximize manager’s time and efficiency.
- Makes travel arrangements both domestically and internationally.
- Utilizes the Ariba system to manage expenses.
- Special projects as needed.

Scope

Adaptable work schedule, must be able

📌 Executive Assistant (Pune)
🏢 Avient
📍 Pune