Job Title

Student and Admin Coordinator

Qualifications : Graduate / Master’s Degree in Commerce, Management, Business Administration

Good communication skills and proficiency in MS Office

Experience

Minimum 1-2 years of experience in academic / administration

Location

Dhule, Maharashtra

Department

SNGU School of Commerce

Reports To

Dean/Principal

Employment Type

Full-time

Roles and Responsibilities

1. Student Management & Support

- Serve as the primary point of contact for student queries regarding academics, attendance, examinations, and university procedures.
- Maintain updated student databases , personal files, and academic records.
- Handle student onboarding, ID cards, induction, orientation programs, and academic counselling coordination.
- Manage attendance reports, shortage lists, and communicate with parents when required.
- Support placement, internship, and mentoring activities in coordination with respective committees.
- Assist students requiring special permissions, grievance redressal, or academic support.

2. Examination Coordination

- Liaise with the Examination Department for internal and external exams.
- Coordinate internal assessment exams, invigilation schedules, marks entries, and result processing.
- Ensure confidentiality and accuracy in handling question papers, answer sheets, and mark records.
- Manage remedial exam lists, ATKT students’ data, and communication with faculty/students.

3. Administrative & Office Operations

- Draft official letters, meeting minutes, reports, and documentation for the School of Commerce.
- Maintain departmental files, student documents, and administrative registers.
- Manage faculty attendance, leave logs, visiting faculty schedules, and reimbursement support.
- Handle procurement of stationery, classroom supplies, and event materials.
- Coordinate communication between the department and university administrative offices.

4. Event & Activity Coordination

- Organize academic events, student development programs,



guest lectures, industrial visits, and workshops.
- Work with faculty coordinators for event permissions, logistics, and reporting.
- Prepare event reports, attendance lists, feedback summaries, and photographs for documentation.

5. Communication & Liaison Responsibilities

- Act as a bridge between students, faculty members, the examination cell, and university administrators.
- Handle parent communication during academic/disciplinary meetings or updates.
- Prepare communication drafts for newsletters, website updates, and departmental highlights.

6. Academic Administration

- Assist in the preparation of timetables, academic calendars, internal assessment schedules , and faculty workload.
- Coordinate classroom and resource allocation with timetable teams and faculty.
- Maintain records of lecture plans, syllabus completion reports, and faculty submissions.
- Support the Dean/Academic Head in preparing NAAC/NBA-related documents, departmental reports, and audit files.
- Ensure timely issuance of notices, circulars, and academic announcements.

7. Additional Duties

- Provide administrative support to the Dean/School authorities as required.
- Maintain confidentiality and professional ethics in all student-related and institutional matters.
- Perform any other task assigned by the Dean, Principal, or University Management within the scope of academic administration.

Key Performance Indicators (KPIs)

- Timeliness and accuracy of academic documentation related to students.
- Student satisfaction and responsiveness to queries.
- Error-free exam and attendance coordination.
- Efficient communication flow within the department.
- Effective event management and reporting.
- Compliance with university standards and accreditation requirements.

SVKM NMIMS Global University, Dhule, is a agile state-private university that builds on the esteemed NMIMS legacy. Located in the heart of Maharashtra, our state-of-the-art campus offers a world-class education, guided by distinguished faculty and real-world expertise, preparing students for global success.

📌 Admin and Student Coordinator (Dhule)
🏢 Narsee Monjee Institute of Management Studies (NMIMS)
📍 Dhule