About the Role

We are seeking a highly organized, proactive, and result-oriented professional to support the DPS Head Office in driving operational excellence, institutional projects, vendor management, procurement, and administrative initiatives across two CBSE-affiliated schools in Punjab. The role requires strong coordination skills, vendor relationship management, and the ability to work closely with leadership while handling multiple priorities simultaneously.

Key Responsibilities

Vendor Management & Procurement

- Lead end-to-end vendor management, including vendor identification, empanelment, negotiations,purchase orders, performance monitoring, and contract renewals.
- Obtain and evaluate quotations, conduct comparative analyses, and ensure cost-effective procurement of goods and services.
- Coordinate with vendors for facility management, ERP services, marketing, transportation, security, housekeeping, horticulture, civil works,vendor correspondance and other institutional requirements.
- Monitor vendor deliverables, service quality, timelines, and compliance with agreed standards.
- Maintain vendor databases, purchase records, agreements, and procurement documentation.

Operations & Project Management

- Track and manage key operational projects and institutional initiatives across both schools.
- Coordinate with Principals, Accounts, IT teams, and department heads to ensure timely completion of priorities.
- Support infrastructure upgrades, administrative projects, and expansion initiatives.
- Assist leadership in planning and execution of strategic and operational projects.

Administration & Facility Management

- Oversee administrative functions and facility operations of the Head Office.
- Coordinate maintenance, housekeeping,



security, transport, and horticulture-related activities.
- Ensure timely renewal of subscriptions, licenses, insurance policies, and service contracts.
- Monitor office logistics, supplies, and vendor-supported services.

Reporting & Systems Management

- Track project progress and prepare periodic reports for leadership review.

Finance & Coordination

- Coordinate vendor payments, purchase documentation, transport vendor management, budget and banking-related activities with the Accounts team.
- Track administrative expenses, budgets
- Ensure timely submission of invoices, approvals, and supporting documentation.
- Postgraduate with 8-10 years of experience in Administration, Procurement, Vendor Management roles.
- Strong experience in vendor management, purchase coordination, facility administration, and contract management.
- Exposure to horticulture, campus maintenance, facility management, civil works, or infrastructure-related procurement will be highly preferred.
- Technical understanding of IT systems, ERP platforms, infrastructure projects, or engineering-related activities will be an added advantage.
- Excellent negotiation, coordination, and stakeholder-management skills.
- Solid proficiency in MS Office, Google Workspace, ERP systems, and reporting tools.
- Highly organized, detail-oriented, and capable of independently driving tasks while working closely with senior leadership.

Pay: ₹45,000.00 - ₹50,000.00 per month

Benefits :

- Paid time off
- Provident Fund

Ability to commute/relocate:

- Noida, Uttar Pradesh (Noida): Reliably commute or planning to relocate before starting work (required)

Experience :

- Administrative: 8 years (required)

Work Location: In person

📌 Senior Administrative Officer (Noida)
🏢 Delhi Public School Bathinda E Patiala
📍 Noida