Job Description:
Job Summary
The Payroll Executive is responsible for processing payroll accurately and on time, ensuring compliance with statutory regulations, maintaining employee payroll records, and handling employee queries related to salary, taxation, benefits, and deductions. The role requires strong attention to detail, knowledge of payroll processes, and coordination with HR, Finance, and employees.
Key Responsibilities
Payroll Processing

Process monthly payroll for employees accurately and within defined timelines.
Validate attendance, leave records, overtime, incentives, bonuses, reimbursements, and other payroll inputs.
Verify current joiners, exits, salary revisions, promotions, and payroll-related updates.
Ensure salary disbursement through banking channels.
Statutory Compliance

Calculate and process statutory deductions such as:
Provident Fund (PF)
Employee State Insurance (ESI)
Professional Tax (PT)
Tax Deducted at Source (TDS)
Labour Welfare Fund (LWF), where applicable

Assist in preparation and filing of statutory returns.
Ensure payroll processes comply with labour laws and company policies.
Taxation & Employee Support

Collect and verify investment declarations and proofs.
Support Form 16 generation and distribution.
Address employee queries related to salary, tax deductions, reimbursements, and benefits.
Assist employees in understanding payroll and taxation components.
Payroll Records & Reporting

Maintain payroll master data and employee records.
Prepare monthly payroll reports, MIS reports, reconciliation statements,



and management reports.
Conduct payroll reconciliations with finance and accounting records.
Maintain confidentiality of employee and payroll information.
Final Settlement & Compliance

Process Full and Final (F&F;) settlements for resigned employees.
Calculate notice pay, leave encashment, gratuity, bonus, and other separation benefits.
Support internal and external audits related to payroll.
Required Qualifications

~ Bachelor's Degree in Commerce, Finance, Accounting, Human Resources, or related field.

Experience

- 1 to 2 years of experience in payroll processing and statutory compliance.
- Experience handling payroll software such as SAP, Workday, ADP, GreytHR, Keka, Zoho Payroll, or similar systems.

Key Skills

Payroll Processing
PF, ESI, PT, TDS Compliance
Income Tax Knowledge
Full & Final Settlement
Payroll Reconciliation
Excel (VLOOKUP, Pivot Tables, XLOOKUP)
HRMS/Payroll Software
Attention to Detail
Data Accuracy and Confidentiality
Communication and Employee Query Handling
Preferred Competencies

Strong analytical and problem-solving skills.
Ability to work under strict payroll timelines.
Good understanding of labour laws and payroll regulations.
High level of integrity and confidentiality.
Team collaboration and stakeholder management skills.

Key Performance Indicators (KPIs)

Payroll accuracy rate
Timely salary processing
Compliance adherence
Employee query resolution turnaround time
Error-free statutory filings
Audit compliance score

📌 SAP Payroll Manager (India)
🏢 Mantras2Success Consultants
📍 India